Graphic Design Services for Nottingham University

4 Lots. Lot 1 – Design (creative conceptual design and high volume and typesetting). Lot 2 – Digital, web and e-marketing.

United Kingdom-Nottingham: Printing and related services

2015/S 011-015023

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Nottingham
Kings Meadow Campus, Lenton Lane
For the attention of: Stephanie Amer
NG7 2NR Nottingham
UNITED KINGDOM
E-mail: stephanie.amer@nottingham.ac.uk

Internet address(es):

Address of the buyer profile: http://www.in-tendhost.co.uk/universityofnottingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: University of Nottingham.

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 14

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Nottingham wishes to create a framework agreement covering a number of design Lots.
— Lot 1 — Design (creative conceptual design and high volume and typesetting);
— Lot 2 — Digital, web and e-marketing;
— Lot 3 — Fundraising direct mail;
— Lot 4 — Nottingham Lakeside Arts creative graphic design services.
For the agreement to be considered successful it should:
— Deliver an improved level of service and quality to end-users with utmost flexibility during peak periods;
— Achieve on-going value for money and competitive pricing throughout the duration of the agreement;
— Maintain the integrity of the University’s brand guidelines and consistent speed and quality of output;
— Maintain consistent standard of service via SLA and KPIs;
— Seek to generate savings and process efficiencies;
— Increase internal customer satisfaction.

II.1.6)Common procurement vocabulary (CPV)

79800000, 79415200, 79340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will be separated into lots for various types of design services for instance creative design work and high volume and typesetting work, e-newsletters, e-mail, portals, website/webpage design, fundraising direct mail, strategic design, conceptual design and campaign work.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Design

1)Short description

Creative conceptual design and high volume and typesetting.

2)Common procurement vocabulary (CPV)

79800000, 79415200, 79340000

3)Quantity or scope

Creative conceptual design and high volume and typesetting.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see tender documentation for further information.

Lot No: 2Lot title: Digital, web and e-marketing

1)Short description

The University of Nottingham is looking to appoint up to 5 suppliers for the supply of digital design work, including but not limited to: e-newsletters, e-mail, portals, website/webpage design.

2)Common procurement vocabulary (CPV)

79800000, 79415200, 79340000

3)Quantity or scope

The University of Nottingham is looking to appoint up to 5 suppliers for the supply of digital design work, including but not limited to: e-newsletters, e-mail, portals, website/webpage design.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see tender documentation for further information.

Lot No: 3Lot title: Fundraising direct mail

1)Short description

The University of Nottingham is looking to appoint 1 supplier for the supply of fundraising direct mail.

2)Common procurement vocabulary (CPV)

79800000, 79415200, 79340000

3)Quantity or scope

The University of Nottingham is looking to appoint 1 supplier for the supply of fundraising direct mail.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see tender documentation for further information.

Lot No: 4Lot title: Nottingham Lakeside Arts creative graphic design services

1)Short description

The University of Nottingham is looking to appoint up to 3 suppliers for the supply of creative design work for Nottingham Lakeside Arts. Creative design will be including but not limited to: strategic design, conceptual design and campaign work along with updating what’s on guides and so on.

2)Common procurement vocabulary (CPV)

79800000, 79415200, 79340000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see tender documentation for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: completion of tender documents and various questionnaires.
Minimum level(s) of standards possibly required: Please see tender documentation for further information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met: completion of tender documents and various questionnaires.
Minimum level(s) of standards possibly required:
Please see tender documentation for further information.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROC SA ITT/697

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.3.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All correspondence and expressions of interest relating to this project must be made through the University of Nottingham e-tendering website:https://in-tendhost.co.uk/universityofnottingham Non compliant expressions of interest will not be considered or acknowledged. The UoN reserves the right to cancel the tender process at any stage. The UoN does not accept any liability for costs incurred in tendering. Variation will be accepted where adequately explained by the tenderer and provided that these variations comply with the standards specified in the selection and claims criteria of the tender document.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please refer to VI.4.2) United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The UoN will incorporate a standstill period when information of the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (Si 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.1.2015