Graphic Design Services Tender for Stoke-on-Trent City Council

Graphic Design Services Tender for Stoke-on-Trent City Council

The contract covers the supply and delivery of graphic design work for promotional materials including leaflets, booklets posters, flyers, advert displays etc.

United Kingdom-Stoke-on-Trent: Graphic design services

2014/S 058-096875

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Corporate Procurement, Floor 1, Civic Centre, Glebe Street
For the attention of: Tina Capewell
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232952
E-mail: tina.capewell@stoke.gov.uk

Internet address(es):

General address of the contracting authority: www.stoke.gov.uk

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities Project:18570 itt: 29720
Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities Project:18570 itt: 29720 NOTE: OPEN TENDER
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Design Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Graphic design services. Speciality design services. The contract will cover the supply and delivery of specialised design.
The contract covers the supply and delivery of graphic design work for promotional materials including leaflets, booklets posters, flyers, advert displays etc.
II.1.6)Common procurement vocabulary (CPV)

79822500, 79930000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.6.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.
Minimum level(s) of standards possibly required: As set out in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CS2013/152*
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
This is an open tender NOT an expression of interest. This tender is being conducted via the bravo solution e-tendering portal. To access the tender documents please follow the instructions below;
Tender Title: Design Services Framework
Bravo Project code: project_18570
Bravo ITT code: itt_29720
The web address for Bravo Solution is https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities

You will have to register and follow the instructions below
Suppliers Instructions How to Tender
1. Register your company on the WMCOE eTendering portal (this is only required once)
— Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities – Click the “Click here to register” link

— Accept the terms and conditions and click “continue”
— Enter your correct business and user details
— Note the username you chose and click “Save” when complete
— You will shortly receive an email with your unique password (please keep this secure).
2. Responding to the tender
— Login to the portal with your username/password
— Click the “Open Access ITTs” link. (These are ITTs open to any registered supplier)
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITT” page. (This is a secure area reserved for your projects only)
— Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: – eMail: help@bravosolution.co.uk

Phone: +44 8003684850/ Fax: +44 2070800480
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=92895228

GO Reference: GO-2014319-PRO-5540253

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Stoke-on-Trent City Council
Corporate Procurement, Floor 1, Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: tina.capewell@stoke.gov.uk
Telephone: +44 1782232952

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

19.3.2014