Green deal registration and oversight body

London: administrative services for business operations

Green deal registration and oversight body.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Energy and Climate Change
3 Whitehall Place
For the attention of: Mark Salmon
SW1A 2AW London
UNITED KINGDOM
Telephone: +44 3000685232
E-mail: greendeal.procurement@decc.gsi.gov.uk

Internet address(es):

Address of the buyer profile: http://www.decc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

 

I.3)Main activity

Environment

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Green deal registration and oversight body.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Administrative services for business operations. Corporate governance rating services. Market research services. Economic impact assessment. Accounting review services. DECC is procuring a supplier or suppliers to assist in meeting the objective of managing the green deal advisor, installer and provider registration schemes on behalf of the DECC Secretary of State and the Energy Advisor framework on behalf of the DCLG Secretary of State. The supplier(s) will be expected to carry out functions to support DECC in the management, authorisation and monitoring of Green Deal participants in order to ensure a robust and proportionate framework which protects consumers, boosts business opportunity, promotes energy efficiency and creates a strong brand, including:
Lot 1 authorisation functions: registration and licensing:
— The creation and maintenance of registers of authorised certification bodies, installers, assessors and Green Deal providers to identify those authorised, including an annual review and ensuring all registers and authorisations are up-to-date (“live”),
— Liaison with certification bodies, including on charging of fees, transfers of member data and ensuring sign-up by Green Deal participants to the Green Deal code of practice,
— Authorising of Green Deal providers (in conjunction with DECC, OFT and/or FSA),
— Licensing of the Green Deal quality mark to authorised certification bodies and providers,
— Collection of registration fees as necessary,
— Data entry and maintenance functions in relation to above management and monitoring functions / updating and managing framework.
The management and updating of:
—— installer standards,
—— assessor standards,
—— an approved Green Deal products list (if required by DECC).
— Accreditation frameworks and procedures,
— Management of existing relationship with BSI, UKAS and asset skills,
— Green Deal code of practice for all Green Deal participants to ensure robust customer and accreditation standards for assessors, installers, Green Deal providers and products,
— Provision of data to the energy saving advice service and website and other bodies involved in delivery of the Green Deal,
— Management of the flow of data across bodies involved in the Green Deal,
— Setting up and running of for a representing key delivery stakeholders to ensure smooth running of the scheme, minimising costs to participants and advising the DECC Secretary of State on its future development
— Liaison with DCLG on the administration of GB Energy Assessor framework (under the Energy Performance of Buildings Directive) Reporting,
— Monitoring participants compliance with the Energy Act 2011, framework regulations and the code of practice and liaising with OFT in relation to Green Deal provider compliance with the Consumer Credit Act and their CCA licence,
— Preparation of an annual report covering all aspects of the Green Deal,
— Reporting to the DECC Secretary of State, Scottish Government and Welsh Assembly Government Redress,
— Acting as a final point of contact for redress procedures, providing the DECC Secretary of State with all relevant papers and evidence for him/her to make decisions regarding the imposition of sanctions and to enforce such decisions on his/her behalf,
— Collection and analysis of data in relation to management, compliance and delivery of the Green Deal, including feed data for the annual report,
— Provision of information to the DECC Secretary of State to enable him/her to comply with any legal, FOI or Parliamentary requirements lot 2 lot 2 relates to those services that may be undertaken by DECC as policy develops,
— Administering a payment processing facility for Green Deal related grants,
— The Government is consulting on whether a brokerage system is needed to bring ECO support and Green Deal finance together to fund packages of energy efficiency measures in properties, where the two systems can best work together. In the event that a decision is taken to set up a brokerage system, and depending on any model then chosen, the design and operation of the brokerage system may be included as part of the registration and oversight body’s function,
— Development and administration of an ombudsman/appeals process for those Green Deal complaints which cannot be dealt with by Green Deal providers,
— Oversee the Green Deal arrangements agreement, the detail of which can be found on the DECC website alongside the consultation document.

 

II.1.6)Common procurement vocabulary (CPV)

75112000, 79212110, 79310000, 79311410, 79212500

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: yes

 

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

All bidders should assume that the oversight functions are self funding through the charging of fees to participants unless functions are identified by Government as supported by payments under the contract. However, we fully accept that this is a new market with associated risks and additional set-up costs will be incurred. The Government therefore expects to make some contract payments to the supplier during 2012/13 and 2013/14 as the supplier develops its systems and Green Deal participation and activity increases, to help off-set these costs and risks. Thereafter we expect the supplier will be able to make the contract self-funding through fees paid by Green Deal participants.

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Registration and oversight

1)Short description

Authorisation functions: registration and licensing:
— The creation and maintenance of registers of authorised certification bodies, installers, assessors and Green Deal providers to identify those authorised, including an annual review and ensuring all registers and authorisations are up-to-date (“live”),
— Liaison with certification bodies, including on charging of fees, transfers of member data and ensuring sign-up by Green Deal participants to the Green Deal code of practice,
— Authorising of Green Deal providers (in conjunction with DECC, OFT and/or FSA),
— Licensing of the Green Deal quality mark to authorised certification bodies and providers,
— Collection of registration fees as necessary,
— Data entry and maintenance functions in relation to above.
Management and monitoring functions / updating and managing framework.
The management and updating of:
—— installer standards,
—— assessor standards,
—— an approved Green Deal products list (if required by DECC).
— Accreditation frameworks and procedures,
— Management of existing relationship with BSI, UKAS and asset skills,
— Green Deal code of practice for all Green Deal participants to ensure robust customer and accreditation standards for assessors, installers, Green Deal providers and products,
— Provision of data to the energy saving advice service and website and other bodies involved in delivery of the Green Deal,
— Management of the flow of data across bodies involved in the Green Deal,
— Setting up and running of for a representing key delivery stakeholders to ensure smooth running of the scheme, minimising costs to participants and advising the DECC Secretary of State on its future development,
— Liaison with DCLG on the administration of GB energy assessor framework (under the Energy Performance of Buildings Directive).
Reporting.
— Monitoring participants compliance with the Energy Act 2011, framework regulations and the code of practice and liaising with OFT in relation to Green Deal provider compliance with the Consumer Credit Act and their CCA licence,
— Preparation of an annual report covering all aspects of the Green Deal,
— Reporting to the DECC Secretary of State, Scottish Government and Welsh Assembly Government.
Redress.
— Acting as a final point of contact for redress procedures, providing the DECC Secretary of State with all relevant papers and evidence for him/her to make decisions regarding the imposition of sanctions and to enforce such decisions on his/her behalf,
— Collection and analysis of data in relation to management, compliance and delivery of the Green Deal, including feed data for the annual report,
— Provision of information to the DECC Secretary of State to enable him/her to comply with any legal, FOI or Parliamentary requirements.

 

2)Common procurement vocabulary (CPV)

75112000, 79212110, 79311410, 79310000

 

3)Quantity or scope

All bidders should assume that the oversight functions are self funding through the charging of fees to participants unless functions are identified by Government as supported by payments under the contract. However, we fully accept that this is a new market with associated risks and additional set-up costs will be incurred. The Government therefore expects to make some contract payments to the supplier during 2012/13 and 2013/14 as the supplier develops its systems and Green Deal participation and activity increases, to help off-set these costs and risks. Thereafter we expect the supplier will be able to make the contract self-funding through fees paid by Green Deal participants.

 

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 relates to those services that may be undertaken by DECC as policy develops.

1)Short description

— Administering a payment processing facility for Green Deal related grants,
— The Government is consulting on whether a brokerage system is needed to bring ECO support and Green Deal finance together to fund packages of energy efficiency measures in properties, where the two systems can best work together. In the event that a decision is taken to set up a brokerage system, and depending on any model then chosen, the design and operation of the brokerage system may be included as part of the Registration and Oversight Body’s function,
— Development and administration of an ombudsman/appeals process for those Green Deal complaints which cannot be dealt with by Green Deal providers,
— Oversee the Green Deal arrangements agreement, the detail of which can be found on the DECC website alongside the consultation document.

 

2)Common procurement vocabulary (CPV)

79212500, 75112000

 

3)Quantity or scope

All bidders should assume that the oversight functions are self funding through the charging of fees to participants unless functions are identified by Government as supported by payments under the contract. However, we fully accept that this is a new market with associated risks and additional set-up costs will be incurred. The Government therefore expects to make some contract payments to the supplier during 2012/13 and 2013/14 as the supplier develops its systems and Green Deal participation and activity increases, to help off-set these costs and risks. Thereafter we expect the supplier will be able to make the contract self-funding through fees paid by Green Deal participants.

 

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details contained within the tender documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium wishes to bid the Contracting Authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and severable liability irrespective of the form the grouping takes.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with EU and UK legislation and policy objectives including in relation to health and safety, environmental considerations and equal opportunities. Appropriate professional indemnity insurance.

 

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requirements are in the pre-qualification questionnaire which should be requested by e-mail to greendeal.procurement@decc.gsi.gov.uk and headed Green Deal Registration and Oversight Body.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requirements are in the pre-qualification questionnaire which should be requested by e mail to greendeal.procurement@decc.gsi.gov.uk.

Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Requirements are in the pre-qualification questionnaire which should be requested by e mail to greendeal.procurement@decc.gsi.gov.uk.Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2012 – 17:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

This is a voluntary contract notice. In submitting an expression of interest candidates should be aware that the Department is currently tendering for a energy saving advice service and will offer a number of other related contracts in the coming months. In submitting an expression of interest candidates should be aware that the Department will offer a number of related contracts in the coming months. There will also be opportunities for tenderers to play a role in the wider delivery of Green Deal and other DECC policies, such as providing Green Deal finance or delivering the Energy Company Obligation. Whilst continuously seeking to secure a wide range of competition the Department will, when awarding this and the other supporting contracts, wish to ensure no conflicts of interest occur as a result of a candidate or tenderer either securing multiple contracts or securing a contract alongside other roles in Green Deal, ECO or other DECC programmes. The Department may require candidates and tenderers to offer evidence that conflicts of interest are not present in related offers and/or that the candidate or tenderer is capable of identifying and putting in place satisfactory safeguards to deal with any potential conflict. This will include conflicts of interest in relation to potential bidders also considering or acting as Green Deal participants (assessors, installers or providers). The Department reserves the right to not award a contract should the evidence offered not be satisfactory in its view. Candidates and tenderers should be aware that they are solely responsible for choosing which contracts to compete for and that the Department may need to consider any potential conflict of interest in the case of a tenderer bidding in more than one competition.
All e-mail correspondence must be titled: “Green Deal Registration and Oversight Body”.
— See also,
— For details of the Green Deal: http://www.decc.gov.uk/assets/decc/11/consultation/green-deal/3607-green-deal-energy-company-ob-cons.pdf. This document refers to the Departments consultation document covering the Green Deal programme,— For details on the oversight body: http://www.decc.gov.uk/en/content/cms/tackling/green_deal/oversight/oversight.aspx.

GO reference: GO-2011128-PRO-2793481.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will as soon as possible after the decision has been made inform tenderers and candidates of its decision to award the contract and provide the information required by regulation 32 of the Public Contracts Regulations 2006. It will observe the standstill period required by Regulation 32A of those Regulations. The Regulations provide that where a duty owed to economic operators is not observed by the Contracting Authority the breach is actionable in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.12.2011