Green Waste Composting Services Merseyside

Green Waste Composting Services Merseyside

The Contract will initially be for, but not limited to Sefton MBC, Knowsley MBC, St. Helens MBC and Wirral MBC.

United Kingdom-Bootle: Composting services

2014/S 059-099568

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
Central Procurement, The Town Hall, Trinity Road
For the attention of: Mr Stuart Bate
L20 7AE Bootle
UNITED KINGDOM
Telephone: +44 1519344288
E-mail: stuart.bate@sefton.gov.uk
Fax: +44 1519344579

Further information can be obtained from: www.the-chest.org.uk
www.the-chest.org.uk
UNITED KINGDOM
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.the-chest.org.uk
www.the-chest.org.uk
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: www.the-chest.org.uk
www.the-chest.org.uk
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender (I.T.T.) for the provision of Green Waste Composting services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Sefton MBC, Knowsley MBC, Wirral MBC and St Helens MBC.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This Invitation to Tender (‘Tender’) sets out Sefton MBC’s (‘Contracting Authority’) intention to award a Contract for the provision of Green Waste [Composting] Services to a Tenderer.
The Contract will be for an initial period of 2 years (‘Initial Term’), with the option to extend for up to a further 3 x 12 month period(s) (‘Extended Term’). The proposed Contract Commencement Date will be 1.11.2014.
The Contract will initially be for, but not limited to Sefton MBC, Knowsley MBC, St. Helens MBC and Wirral MBC.
In addition, Liverpool City Council, Halton Borough Council and Cheshire West and Chester may consider take up of this Contract. Whilst these Authorities cannot commit to participate in the Tender process at this time, they may wish to procure the Services following Contract award under the same terms and conditions set out in the Contract.
The Contracting Authority reserves the right to negotiate the collaborating Authority’s tonnage fee downwards, should Liverpool, Halton or Cheshire West and Chester board the contract at a future date.
II.1.6)Common procurement vocabulary (CPV)

77120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

4. Nature of Contract
4.1.1 The Authorities are Waste Collection Authorities within the County of Merseyside and are responsible for making arrangements for making collections of household Green Waste [arisings] and for ensuring the safe and proper disposal of all Green Waste collected.
4.1.2 Sefton Metropolitan Borough Council (the ‘Contracting Authority’) lies in the North West of England along 22 miles of coastline between the rivers Mersey and Ribble. The Borough is a diverse mixture of industry and commerce coupled with a seaside resort, nature reserves and extensive agricultural areas, which provide a home for some 280 000 people in the Borough’s 61 square miles.
4.1.3 The Contracting Authority’s administrative area comprises of approximately 124 000 households. There are three parliamentary constituencies – Bootle, Crosby and Southport, also part of the Knowsley North and Sefton East constituency. The Borough forms part of the Merseyside West European Parliamentary Constituency.
4.1.4 Sefton’s road links are excellent with both the M57 and M58 motorways allowing easy access to the motorway network. In the Borough there are 29 km of trunk roads, 55 km of principal roads, 98 km of other classified roads and 701 km of unclassified roads.
4.1.5 Within Sefton’s boundary there are areas of special scientific interest and nature reserves covering 13 000 acres of marsh, grass and dune lands. Leisure activities include an activity centre, leisure centres, boating lakes and eleven golf courses. There is an art gallery, two art centres, a civic hall, two civic theatres, a community arts centre and a museum.
4.1.6 St Helens Council is the easternmost of the five districts of Merseyside enjoying a strategic position at the heart of the regional road network almost centrally placed between the core cities of Manchester, 15 miles to the east, and Liverpool, 12 miles to the west. The Borough covers an area of 136 square kilometres, about half of which is designated green belt.
St Helens has approximately 80 000 households and maintains 730 km of roads including about 20 km of the A580 East Lancashire Road which runs east-west across the centre of the Borough.
4.1.7 Knowsley is one of five metropolitan districts of Merseyside, located between Liverpool and Manchester. It is connected to these cities by the M57 and M62 motorways and the A580 East Lancashire trunk road. Knowsley covers an area of 33 square miles.
Knowsley is both an important location for employment in the Liverpool City Region and a major source of workers for the area. The borough has a large industrial base concentrated mainly at Knowsley industrial park and a number of business parks in Kirkby, Huyton, and Prescot, as well as Jaguar Land Rover in Halewood.
4.1.8 Wirral, a Metropolitan Borough of Merseyside, is the ninth largest metropolitan district in the country and is a peninsula of 60.35 square miles lying between the estuaries of two rivers. The Borough is an area of contrasts with a magnificent coastline, woodland and nature reserves as well as thriving businesses, shopping centres and a vibrant arts, culture and entertainment scene.
Wirral Council’s administrative area comprises approximately 137 800 households. There are four parliamentary constituencies – Wirral South, Wirral West, Birkenhead and Wallasey and forms part of the North West Region European Parliamentary Constituency.
Wirral’s location provides easy access to the nationwide motorway network via the M53, which links Wirral to the M56 and M6. Two road tunnels link Wirral to Liverpool providing the only road routes across
4.2.0 Population
4.2.1 Sefton is a Metropolitan Borough with an estimated population of 283,700 (ONS 2001 estimate). The total population comprises of ~124 000 households.
4.2.2 Sefton covers 159 square kilometres/61 square miles. Sefton comprises the towns of Southport, Aintree, Formby, Hightown, Crosby, Sefton, Bootle, Lydiate, Maghull, Melling, Litherland, Netherton, Altcar, Ince Blundell and Thornton. More information on the towns within the Borough can be obtained from the Council’s website at www.sefton.gov.uk.

4.2.3 St Helens is a Metropolitan Borough Council with a population about 180 000 that lives mainly south of the East Lancashire Road in the town of St Helens itself with a number of smaller settlements each with its own identity, such as Earlestown, Rainford, Rainhill and Newton le Willows
4.2.4 The current population of Knowsley stands at around 146 000 in 62 000 households. Over the last 10 years the population has fallen by 3 %, but the rate of decline has slowed compared to previous decades.
The age structure of Knowsley’s population is broadly similar to that of Merseyside, the North West and the UK average. The working age population (age 16-64) is a little smaller than the national average, while there are a slightly higher proportion of residents in the 0-15 age groups than regionally or nationally. As is the case in many parts of the UK, the number of older people (particularly over 75 years old) in the borough has steadily increased over the last 20 years.
There are a number of other notable characteristics of the borough’s resident population.
They include:
— A comparatively small black and minority ethnic population, representing under 3 % of the population;
— Higher than average proportions of lone parent households, which are particularly concentrated in North Huyton, North and South Kirkby.
— A lower than average proportion of single person households.
Knowsley’s population is concentrated in the following areas:
— 41 000 in Kirkby
— 56 200 in Huyton
— 20 100 in Halewood
— 28 400 are distributed throughout smaller towns and villages including Prescot, Whiston, Cronton, Stockbridge Village and Knowsley Village.
4.2.5 Wirral is a Metropolitan Borough with an estimated population of 320 000. Total population comprises approximately 137 800 households.
Wirral covers 60.35 square miles. Birkenhead is Wirral’s largest town, followed by Wallasey. Along with these towns other main industrial areas include Port Sunlight, Eastham and Bromborough. Further information on the Borough can be found on the Council’s website www.wirral.gov.uk.

4.3.0 Current Recycling Service
4.3.1 Sefton currently provides a Borough wide multi-material collection service on a weekly basis. The service generates circa 20 000 tonnes a year of collected paper, glass, cans, textiles and food waste.
4.3.2 St Helens Council moved in September 2013 to a weekly multi-material kerbside sort collection of dry recyclables and food waste. The service is forecast to generate about 15 000 tonnes a year of collected paper, glass, cans, plastic bottles, food and cardboard. Cardboard is now being diverted from the garden waste stream.
4.3.3 Knowsley Council currently provides a Borough wide co-mingled recycling collection service on a fortnightly basis. The service generates approximately 9 500 tonnes of paper, cardboard, cans, glass bottles and jars and plastic bottles. Following the introduction of a Managed Weekly Collection system on 7.10.2013 it is anticipated that co-mingled recycling tonnage will increase to circa 12 000 tonnes during the period 2014/15
4.3.4 Wirral Council operates an alternate weekly collection (Monday to Friday) service utilising wheeled bins. Residual waste is collected from households in green 240 litre or 120 litre wheeled bins one week and the following week recyclable waste is collected in the same way using grey bins. The service generates circa 26 900 tonnes a year of collected paper, cardboard, plastic, glass and cans which are delivered co-mingled to local MRF facilities.
Refuse Collection/Green Waste Collection Services
4.4.1 From April 2014 Sefton Council will operate a new waste and recycling collection pattern. Green garden waste will be collected on Saturdays and Mondays across the Borough; this will include Bank Holiday Monday’s. Residual grey bin collections will operate on alternate weeks Tuesday – Friday, with a new brown bin collection of plastic and cardboard. Approximately 90 000 properties have a green waste collection via a 240 litre green wheeled bin, additional bins are currently available to residents at a one off charge for the bin. A break of eight weeks will occur over the Christmas/New Year period each year.Therefore household collections will occur between 1st February and 30th November each year.
4.4.2 In September 2013 St Helens Council moved to an alternating collection of landfill and garden waste collecting on the same day of the week as the new weekly recycling service. Approximately 70 000 properties have a garden waste collection using green 240 litre wheelie bins. Collections are currently all year round – Monday to Friday, and bidders will need to commit to accepting St Helens garden waste all year round, this is however being reviewed following introduction of the new service. Options being considered are a complete break or a reduced service during the winter season.
4.4.3 Knowsley Council currently provides a Managed Weekly Collection service – Monday to Friday to approximately 62 000 households utilising wheeled bins. Under this system, residual waste is collected from households via a maroon 240 litre wheeled bin on one week and co-mingled recycling (referred to above) is collected on the following week via a grey 240 litre wheeled bin. Green garden waste is collected alongside either the residual waste bin or co-mingled recycling bin (depending on the location of the household) via a blue 140 / 240 litre wheeled bin. It should be noted that Knowsley Council currently suspends its kerbside green garden waste recycling service for a period of 13 weeks during the winter season; from approximately the end of the November until the end of February.
4.4.4 In June 2013 Wirral Council introduced a garden waste subscription service and operates a fortnightly subscriber garden waste kerbside collection service to approximately 36 300 households for 48 weeks of the year (two week Christmas and New Year shut down). Subscribers can have more than one bin collected and currently approximately 850 subscribers pay this addition cost. The majority of subscribers have 240 litre wheeled bins. These collections are carried out four days a week, Tuesday through to Friday including Good Friday and any other announced Bank Holidays. There is a small amount of garden waste collected on Mondays where residents’ bins may have missed a collection the previous Friday. The Council encourages home composting and provides a subsidised composting bins service.
4.4.5 Current collection patterns for all Authorities can and may be subject to change. Authorities may also choose to introduce a charge for garden waste collections in the future, similar to Wirral Council. Charging may lead to some reduction in tonnage. Any decrease in tonnage due to future service changes will not alter the contracted cost per tonne for composting determined by this Contract.
4.4.0 Clause not used
4.5.0 Scope of Contract/Outline Specification
4.5.1 The fundamental purpose of the contract will be to provide a green waste composting service to receive all collected and delivered green waste from the Authorities at a suitably permitted licensed facility.
4.5.2 The composting requirement for all four Councils is currently around 48 500 tonnes per annum. The breakdown per Council is approximately 20 000 tonnes for Sefton, 12 000 tonnes for Wirral, 10 000 tonnes for St Helens and 6,500 tonnes for Knowsley.The tonnage values represented in this document are for evaluation purposes only and the tonnage figures cannot be guaranteed. The 4 Authorities will however, offer contract exclusivity for Green Waste arising for the duration of the contract
4.5.3 In peak season the amount of loose green waste to be delivered in any one week from Sefton MBC can be in excess of 800 tonnes.
4.5.4 St Helens peak season amount can be in excess of 350 tonnes per week; reducing to 120 tonnes a week in the winter period.
4.5.5. Weekly yield from Knowsley averages at 250 tonnes during peak months
4.5.6 During peak periods Wirral anticipate average of 100 tonnes per day.
4.5.7 It is a condition that any such site will have evidence of planning permission, a full waste management licence/Environmental Permit or any exemption thereof. Any contract award would be conditional on obtaining and evidencing these permissions.
4.5.8 Bidders will be required to identify suitable composting site(s) for the provision of the composting service. They will need to demonstrate that the proposed composting site(s) and technology have been developed to meet planning, licensing and all other regulatory requirements. If bidders propose using a bulking site prior to removal of green waste for composting you must demonstrate how your company will address any planning issues, should you have them in time for the commencement of the new contract.
4.5.9 Green Waste for composting will be delivered direct to the composting or bulking site(s) in standard refuse collection vehicles, street sweeping vehicles, skips or other council authorised vehicles. The Client reserves the right to exclude bids from facilities that cannot be reached within a reasonable working day and will not consider bids from facilities that would breach the Domestic Rules for Drivers of 11 hours duty time and 10 hours driving time.
4.5.10 The successful Tenderer will be responsible for securing the Composting Site(s) as well as having obtained all the necessary planning and licensing permissions, the development of the Composting Site(s) and provided all the necessary plant and equipment.
4.5.11 Payment for providing the required Green Waste Services will be on the basis of a ‘gate fee’ (cost per tonne) delivered to/accepted at a Composting Site at the Contract Rate set out under the terms of the Contract. No other costs or charges will be payable by the Authority to the Contractor.
Tenderer‘s should note that it will be assumed that the ‘gate fee’ covers all costs associated with providing the Services (including alternative arrangements if/when necessary) examples of such costs are as follows :-
— The acquisition of the Composting Site.
— All Composting Site development costs (including planning, licensing and permit costs).
— The provision, operation and maintenance of plant and equipment.
— The necessary skilled personnel and operatives to provide the Green Waste Services.
— The removal and disposal costs of any residual waste from the process.
— The marketing of the compost product.
The above list is not exhaustive and is provided as a guide to Tenderer’s, The Authority accepts no responsibility for any costs arising from the provision of this Services other than the tendered gate fee; which shall remain fixed throughout the Initial Term.
4.5.12 The successful Tenderer will be required to submit weekly itemised invoices together with individual gate receipts (weighbridge tickets). Each Authority that uses this Contract will have their own local agreement and orders/invoicing will be between the Contractor and each Authority. Payment in relation to these invoices will normally be made within 30 days of receipt of a correctly submitted invoice. The invoice must provide the following detailed information;
— Invoice date,
— Invoice period,
— Quote each individual gate receipt, the nature of Green Waste received (loose/leaves, etc.) and the gate fee allocated,
— The total amount (tonnage) of Green Waste received, per vehicle, material or collection round to be determined by the Authority
— The invoice total (VAT must be identified as a separate amount where applicable).
4.5.13 Each individual gate receipt must contain the information identified in Appendix 1, clause1.2
4.5.14 The Contractor will retain all financial benefits from the sale or beneficial use of the composting product.
In addition, Liverpool City Council, Halton Borough Council and Cheshire West & Chester may consider take up of this Contract. Whilst these Authorities cannot commit to participate in the Tender process at this time, they may wish to procure the Services following Contract award under the same terms and conditions set out in the Contract.
The Contracting Authority reserves the right to negotiate the collaborating Authority’s tonnage fee downwards, should Liverpool, Halton or Cheshire West and Chester board the contract at a future date.
Estimated value excluding VAT:
Range: between 3 000 000 and 7 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE- 9GWGWW
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.5.2014 – 12:01
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Commitee Representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 54 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.3.2014