Greenspace Management Contract 2017-2027

Greenspace Management Contract 2017-2027

Grounds Maintenance, Outdoor Recreation, Play Area Repairs.

United Kingdom-Littlehampton: Landscaping work for sports grounds and recreational areas

2015/S 208-377877

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arun District Council
Maltravers Road
BN17 5LF Littlehampton

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Arun District Council — Greenspace Management Contract 2017-2027.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tenders are sought for the delivery of Arun’s Greenspace Management Contract. This contract involves the provision of 4 main service areas:
— Grounds Maintenance,
— Outdoor Recreation,
— Play Area Repairs, and
— Maintenance and Facilities Maintenance, all of which will be undertaken as part of this agreement with the potential for modifications.
Grounds Maintenance covers a whole spectrum of horticultural operations at a wide range of parks and open spaces currently totalling approximately 240 hectares including specialised parks, sports sites, amenity areas, open spaces within housing sites, country parks and cemeteries. This total area is expected to increase as a result of the Authority’s emerging Local Plan which will be in place for the life of the contract and is likely to provide additional open space and community buildings which may be transferred to the Authority and subsequently fall within the remit of this contract.
The Outdoor Recreation Service involves the provision of a cashier and booking service for the Authority’s outdoor sports sites, which are also maintained as part of this agreement. This service will allow the Supplier to retain income from the public use of this service and the Authority will be actively seeking long-term investment from the successful Supplier in these facilities and a commitment to further innovative additions or material improvements to the Authority’s leisure offer at sites under this agreement.
Play Area Repairs and Maintenance involves the day-to-day repairs and maintenance of the Authority’s play areas including skate parks and multi-use games areas. This element of the contract, as provided in this agreement, is a labour only contract, where payment is made on the basis of a tendered hourly rate and the hours worked by operatives.
Facilities Maintenance currently involves the cleaning and repair and maintenance of buildings and facilities associated with the above with potential modifications to include the cleaning of the Authority’s offices, sheltered housing and hostels and the provision of a staffed Facilities Maintenance Service for corporate buildings.
Historically the Authority spends between 1 200 000 GBP and 1 500 000 GBP per annum for the required services. Bids over 1 500 000 GBP per annum may not be considered.
The Authority is looking for a contract to commence on the 1.1.2017, expiring on 31.3.2027, with the option to extend by a further 5 years. Any contract extension shall be subject to satisfactory performance and continued ‘Value for Money’ throughout the initial term.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 15 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 5 year period.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.1.2017. Completion 31.3.2027

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Financial checks will be undertaken to assess the potential sustainability of the tenderer and each evaluation will be considered on an individual basis.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ADC – 000817

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2016 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents are currently available on the following e-Tendering portal and once you have registered you will have full access.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: