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Ground Maintenance Edinburgh
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Ground Maintenance Edinburgh

Thursday, 10 March 2016, 10:00

Ground Maintenance Edinburgh

Ground Maintenance and Landscaping Works Pre Qualification Questionnaire.

United Kingdom-Edinburgh: Landscape gardening services

2016/S 046-076201

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Viewpoint Housing Association
4 South Oswald Road
Contact point(s): Property Services
For the attention of: Stewart Mackay
EH9 2HG Edinburgh
UNITED KINGDOM
Telephone: +44 1316684247
E-mail: stewart.mackay@viewpoint.org.uk
Fax: +44 1316620700

Internet address(es):

General address of the contracting authority: www.viewpoint.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11642

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Viewpoint Housing Association
4 South Oswald Road
Contact point(s): Property Services
For the attention of: Stewart Mackay
EH9 2HG Edinburgh
UNITED KINGDOM
Telephone: +44 1316684247
E-mail: stewart.mackay@viewpoint.org.uk
Fax: +44 1316620700
Internet address: www.viewpoint.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Viewpoint Housing Association
4 South Oswald Road
EH9 2HG Edinburgh
UNITED KINGDOM
Telephone: +44 1316684247
Fax: +44 1316620700
Internet address: www.viewpoint.org.uk

Tenders or requests to participate must be sent to: Viewpoint Housing Association
4 South Oswald Road
EH9 2HG Edinburgh
UNITED KINGDOM
Telephone: +44 1316684247
Fax: +44 1316620700
Internet address: www.viewpoint.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ground Maintenance and Landscaping Works Pre Qualification Questionnaire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Edinburgh, Lothians and Fife.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Ground Maintenance and Landscaping Works
Carrying out ground maintenance to the following areas on the Associations developments:
— Grass and turf areas.
— Shrubs, hedges and specimen trees.
— Herbaceous and ornamental beds.
— Planters and hanging baskets.
The works will be split into 2 Contracts:
a) Edinburgh,which will include Midlothian and East Lothian (48 No. Developments).
b) Fife (7 No. Developments.
The Contracts will be on the basis of letting the contracts for 1 (one) year with the option, at the sole discretion of
the Client, to extend the contract for a possible further 3 (three) years, by one or more extensions of whatever
period(s) the Client specifies.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=434696

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71421000, 45112700, 90620000, 77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The works will be split into 2 Contracts. Tenderers can apply to be considered for 1 or both:
a) Edinburgh,which will include Midlothian and East Lothian (48 No. Developments)
b) Fife (7 No. Developments)
The contract is initially for 1 (one) year with the option to extend the contract for a possible further 3 (three) years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Edinburgh,which will include Midlothian and East Lothian

1)Short description

All Viewpoint developments in these areas.

2)Common procurement vocabulary (CPV)

45112700, 45112712, 90620000, 71421000

3)Quantity or scope

48 No. Developments per spec.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Fife

1)Short description

All Viewpoint developments in this area.

2)Common procurement vocabulary (CPV)

71421000, 45112712, 45112700, 90620000

3)Quantity or scope

(7 No. Developments).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Top 6 scores following PQQ evaluation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.6.2016 – 14:00

Place:

4 South Oswald Road, Edinburgh, EH9 2HG.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1 — 4 years.
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:434696).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Housing Regulator
Europa Building 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: shr@scottishhousingregulator.gsi.gov.uk
Telephone: +44 1412425642
Internet address: https://www.scottishhousingregulator.gov.uk
Fax: +44 1412425642

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.3.2016