Ground Transport Services Tender for NATO Leaders’ Summit 2019

Ground Transport Services Tender for NATO Leaders’ Summit 2019

Ground transport services for VIPs, accredited delegates, staff and media for the NATO leaders’ summit 2019.

United Kingdom-London: Road transport services

2019/S 114-280112

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Foreign and Commonwealth Office
King Charles Street
United Kingdom
Telephone: +44 2070081467
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Ground Transport Services for Vips, Accredited Delegates, Staff and Media for the NATO Leaders’ Summit 2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of ground transport services for vips, accredited delegates, staff and media for the NATO leaders’ summit 2019.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:


II.2.4)Description of the procurement:

In 2019 NATO is celebrating its 70th anniversary with a range of events throughout the year, culminating in a meeting in London of NATO Heads of State and Government in December.

As a founding member and NATO’s leading European Ally, our membership of the Alliance remains the cornerstone of the UK’s defence and security policy. NATO’s first headquarters was in London and it is fitting to celebrate the anniversary with a meeting there too. The meeting will bring together 30 Heads of State and Government to address pressing issues facing NATO and to reaffirm Allies’ resolve to face these challenges together. As well as serving to commemorate the 70th anniversary, this meeting will look to the future of NATO: reinforcing transatlantic ties on the basis of fair burden sharing, cooperation on key security challenges, and ongoing modernisation to secure Allies against emerging and future threats.

This will be a high profile event at which up to 30 Heads of State or Government are expected to attend.

The Foreign and Commonwealth Office — FCO (The Authority) is seeking an experienced ground transport services contractor to facilitate the movement of VIPs, delegates, media and staff during the 2019 Leaders Meeting. The requirement is to ensure that all involved are transported in a safe, secure, convenient and timely manner throughout the day of the summit/meeting itself and the preparation period before hand. The operations will also include transport to and from multiple airports.

The full ITT package is available from the FCO’s e-procurement system, JAGGAER.

See additional information section for access details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 4
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

The Authority reserves the right to use and electronic auctuion (e-auction) for this requirement.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/07/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/07/2019
Local time: 12:00


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The full invitation to tender pack (ITT) is available via the FCO’s proprietary e-procurement system, Jaggaer.

Registration is required, is free of charge and takes approximately 5 minutes.

Once registered, navigate to/search for Project_2525 or ITT_3065

VI.4)Procedures for review

VI.4.1)Review body

Foreign and Commonwealth Office
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: