Grounds Maintenance and Cleaning Framework Cambridge

Grounds Maintenance and Cleaning Framework Cambridge

Daily supervision and management of the cleaning activities to ensure the delivery of a high quality service.

United Kingdom-Cambridge: Office, school and office equipment cleaning services

2017/S 164-338113

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

LGSS Procurement on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
United Kingdom
Contact person: Mr Tom Clarke
Telephone: +44 1223703537
NUTS code: UKH12

Internet address(es):Main address:

Address of the buyer profile:

I.1)Name and addresses

Fenland District Council
Fenland Hall, County Road
PW15 8NQ
United Kingdom
NUTS code: UKH12

Internet address(es):Main address:

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Cambridge County Council Grounds Maintenance and Cleaning Framework.

Reference number: DN287668

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

LGSS Procurement on behalf of the Authority wishes to procure cleaning and ground maintenance services for itself and other eligible bodies by establishing a Framework Agreement.

The Framework Agreement will have a term of 4 years under which individual requirements for each Authority site will be specified and priced according to a schedule of rates agreed as a result of this tender process The individual call-off contracts entered into under the Framework Agreement will have a maximum term of four years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

The Cleaning requirement covers the provision of (but is not limited to) the following cleaning services:

— Daily supervision and management of the cleaning activities to ensure the delivery of a high quality service.

— Overall management and self-auditing of the cleaning standards within each establishment to ensure they meet the set standard.

— Employment and initial and then ongoing training of all cleaning management and staff to meet cleaning industry and health and safety standards.

— Supply of all equipment, materials and products required to clean, the establishments to the set standard.

— Supply of all consumables to include the provision of all waste receptacle (bin) bags for the removal of general waste and dry mixed recycling waste, hand soap, centre-feed towel and toilet rolls.

— Provision of wash-room services, including sanitary / nappy bins at each building, as required.

The term Grounds Maintenance covers the provision (but not limited to) the following grounds maintenance services:

— Cutting and maintenance of grassed areas;

— Weed control (hard and soft landscaped areas);

— Shrub, hedge and bush maintenance;

— Management of trees, including day to day management and major tree works;

— Any other related services agreed by Contracting authority or an eligible body and the provider.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:


II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Castle Street
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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