Grounds Maintenance Contract 2020-2025

Grounds Maintenance Contract 2020-2025 – Glasgow

Garden Maintenance Services – Southern – Lot No: 1.

United Kingdom-Glasgow: Landscape gardening services

2020/S 024-055331

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Key Housing Association
Postal address: The Square, 70 Renton Street
Town: Glasgow
NUTS code: UKM
Postal code: G4 0HT
Country: United Kingdom
E-mail: emma.hughes@key.org.uk
Telephone: +44 1413421890
Fax: +44 1413421891

Internet address(es):Main address: http://www.key.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12503

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Contract 2020-2025 – 4 Areas Lotted MTC

II.1.2)Main CPV code

71421000

II.1.3)Type of contract

Services

II.1.4)Short description:

Grounds maintenance services.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots can be selected in any area in any combination.

II.2)Description

II.2.1)Title:

Garden Maintenance Services — Southern

Lot No: 1

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKM92

II.2.4)Description of the procurement:

Grounds maintenance to be carried out in South West Scotland. Specific locations are Annan, Dumfries, Kirkconnell, Lincluden and Stranraer. All plans are rough drawings, detailed plans and specifications will be on ESPD.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The MTCA for grounds maintenance services for each lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Garden Maintenance Services — Highland

Lot No: 2

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKM6

II.2.4)Description of the procurement:

Grounds maintenance to be carried out in highland area of Scotland. Specific locations are Alness, Fort William, Golspie, Invergordon, Inverness (Madras Court), Inverness (Montague Row), Nairn and Thurso. All plans are rough drawings, detailed plans and specifications will be on ESPD.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The MTCA for grounds maintenance services for each lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Garden Maintenance Services — Central/North

Lot No: 3

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Grounds Maintenance to be carried out in Central Scotland and North Glasgow. Specified locations are Dunoon, Helensburgh, Sauchie, Kirkintilloch, Milngavie (Clober Road), Milngavie (Claremont Drive), Camelon, Falkirk, Laurieston, Stenhousemuir, Bellshill, Coatbridge, Cumbernauld, Erskine, Paisley, Renfrew, Stirling, St Ninians, Easterhouse and Clydebank. All plans are rough drawings, detailed plans and specifications will be on ESPD.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The MTCA for Grounds maintenance services for each lot will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at KHA discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Garden Maintenance Services — Central/South

Lot No: 4

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Grounds maintenance to be carried out in Central Scotland and South of Glasgow. Specific locations are Kilmarnock, Budhill, Maryhill (Burnbank Road), Maryhill (Garscube Road), Garnethill, Ibrox, Linthouse, Nitshill. Riddrie, Gourock, Greenock, Ardrossan, Elderslie, East Kilbride, Hamilton, Lanark, Lesmahagow, Rutherglen and Shawlands. All plans are rough drawings, detailed plans and specifications will be on ESPD.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The MTCA for grounds maintenance services for each lot will be for a 3-year period with the option to extend for 2 x single 1 year periods solely at KHA discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the ‘Project Particulars and ESPD Guidance_GM Contract — KHA’.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

KPIs attached

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 231-566530

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/03/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/03/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

As detailed in the ‘Project Particulars and ESPD Guidance_GM Contract — KHA’.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Please ensure that your read and understand the attached and complete as requested.

Project Particulars and ESPD Guidance_GM Contract — KHA

Price and quality method statement criteria and scoring evaluation — grounds maintenance — final

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=612858

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:612858)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sheriff Clerk’s Office
Postal address: 1 Carlton Place
Town: Glasgow
Postal code: G5 9DA
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2020