Grounds Maintenance contract across the CCHA estate

Grounds Maintenance contract across the CCHA estate

Grounds maintenance and litter clearance of landscaped and hard surface areas including tree maintenance and surveying services for areas under the management of CCHA within Cardiff.

United Kingdom-Cardiff: Grounds maintenance services

2013/S 145-252200

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
For the attention of: Allan Brinkley
CF24 5LQ Cardiff
UNITED KINGDOM
Telephone: +44 2920468474
E-mail: allan.brinkley@ccha.org.uk
Fax: +44 2920468444

Internet address(es):

General address of the contracting authority: http://www.ccha.org.uk

Address of the buyer profile: http://www.ccha.org.uk

Electronic access to information: http://www.ccha.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
Other: Registered Social Landlord
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance contract across the CCHA estate.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Grounds maintenance and litter clearance of landscaped and hard surface areas including tree maintenance and surveying services for areas under the management of CCHA within Cardiff.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Grounds maintenance and litter clearance of landscaped and hard surface areas including tree maintenance and surveying services for areas under the management of CCHA within Cardiff.
Companies expressing an interest must request a prequalification questionnaire and return it completed with any associated documents to the above address by 29.8.2013 All correspondence must quote Contract Number CCHA/MSS02.
II.1.6)Common procurement vocabulary (CPV)

77314000, 77310000, 77340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Grounds maintenance and litter clearance of landscaped and hard surface areas including tree maintenance and surveying services for areas under the management of CCHA within Cardiff.
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

CCHA reserves the right to request deposits and guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

CCHA reserves the right to request financial accounts.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies expressing an interest must request a prequalification questionnaire and return it completed with any associated documents to the above address by 29th August 2013. All correspondence must quote Contract Number CCHA/MSS02.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided listed in the prequalification questionnaire. Companies must note that a financial assessment of a company’s financial capacity may be undertaken as part of the selection process.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided listed in the prequalification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Prequalification questionnaires will be evaluated and a maximum of 8 suppliers will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCHA/MSS02
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months unless the option to extend the contract is taken up
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cardiff Community Housing Association
Tolven Court, Dowlais Road
CF24 5LQ Cardiff
UNITED KINGDOM
E-mail: Matthew.Thomas@ccha.org.uk
Telephone: +44 2920468474
Internet address: http://www.ccha.org.uk
Fax: +44 2920468444

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CCHA will apply the standard 10 day standstill period in accordance with Regulations 32 and 32A of the Public Contracts Regulations 2006 (as amended), before entering into the contract. Economic operators who feel they have suffered prejudice or at risk of suffering prejudice may bring legal action in accordance with the Public Contracts Regulations 2006 to enforce their rights. Note that strict time limits apply under the 2006 Regulations which must be complied with.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.7.2013