Grounds Maintenance Contract Cardiff 2019 – 2029

Grounds Maintenance Contract Cardiff 2019 – 2029

Grounds maintenance services for all estates/sites owned and managed by CCHA.

United Kingdom-Cardiff: Grounds maintenance services

2018/S 237-541618

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
CF24 5LQ
United Kingdom
Telephone: +44 2920468474
NUTS code: UKL
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
United Kingdom
NUTS code: UKInternet address(es):Main address:

Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


CCHA-Grounds Maintenance contract

Reference number: T1-4737

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Grounds maintenance services for all estates/sites owned and managed by CCHA. It is anticipated that the annual contract value will be between 50 000 and 100 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL22
Main site or place of performance:

Generally within the boundaries of the City of Cardiff Council and surrounding areas.

II.2.4)Description of the procurement:

The services required by these contracts, can include but are not restricted to:

— cutting and maintenance of grassed areas,

— the collection of leaves and litter, fly tipping and bulk refuse,

— maintenance of hard and soft landscaped areas,

— shrub, hedge and rose maintenance,

— management of trees on a day to day basis and other site based tasks which may be carried out on a routine or reactive basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tenderer’s written responses to technical questions / Weighting: 45
Quality criterion – Name: Structured interviews responding to the questions provided / Weighting: 15
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019
End: 30/06/2029
This contract is subject to renewal: yes
Description of renewals:

The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3 + 2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the tender documentation for all relevant information on the contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the Tender documentation for full details.

(WA Ref:87779)

Download the ESPD document here:

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
United Kingdom
E-mail: address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: