Grounds Maintenance East Midlands

Grounds Maintenance East Midlands – ESPO Framework

ESPO is seeking to establish a framework agreement with a number of service providers for the provision of grounds maintenance services and arboriculture services.

United Kingdom-Leicester: Grounds maintenance services

2016/S 151-273285

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact person: Mr Joseph Dempsey
Telephone: +44 1162657864
E-mail: tenders@espo.org
NUTS code: UKF21

Internet address(es):Main address: www.espo.org

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:www.eastmidstenders.org

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: AI. Procurement. Gateways. Ojeu. Constrained. S209 Final. Other String 200

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

245_16 Grounds Maintenance Services.

Reference number: 245_16

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

ESPO is seeking to establish a framework agreement with a number of service providers for the provision of grounds maintenance services and arboriculture services. The key aim of the framework is to promote cost savings and create efficiencies by providing these organisations access to pre-approved service providers whom they may appoint using a simple and streamlined procurement process.

Recognising the nature of the supply market, a regional approach will be adopted based upon the nine English regions together with other parts of the UK, in all cases subdivided into smaller geographical areas in order to avoid excluding smaller service providers. Service providers are invited to bid for as many geographical regions as they wish.

To tender: (a) Go to www.eastmidstenders.org (b) Register (c) Search for tender opportunity ‘245_16’ d) Express an interest (e) Download the tender from the website.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Grounds Maintenance Services

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

ESPO is seeking to establish a framework agreement with a number of service providers for the provision of grounds maintenance services.

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Central Government Departments and Agencies and Local Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Any Public Body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Full details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2016

End: 30/09/2019

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The framework agreement/contract has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Arboriculture Services

Lot No: 2

II.2.2)Additional CPV code(s)

77211400

77211500

77341000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

ESPO is seeking to establish a framework agreement with a number of service providers for the provision of arboriculture services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2016

End: 30/09/2019

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The framework agreement/contract has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5) includes the option period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/09/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/09/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Tenderers should also note that final submissions must be made only via the ‘East Midlands Tenders’ E-tendering portal, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded.

All documents pertaining to this opportunity will be available for download via the portal. Please ensure you are able to download all files after accessing the portal.

If you have any query regarding the content or require further information, please use the discussion tools provided within the website. If you experience any problems with registration or expression of interest, please refer any queries on Portal operation to ProContractSuppliers@proactis.com

VI.4)Procedures for review

VI.4.1)Review body

ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/08/2016

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