Grounds Maintenance Equipment Tender

Grounds Maintenance Equipment Tender

Re-tender of Framework for Plant and Equipment Purchase and Lease.

UK-Inverness: Grounds-maintenance equipment

2013/S 095-161743

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
Town House, High Street
Contact point(s): Finance – Procurement
For the attention of: Dorothy Low
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463875152

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Re-tender of Framework for Plant and Equipment Purchase and Lease.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: North of Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is looking to set up a Framework Agreement for the provision of Plant and Equipment on both Purchase and Lease terms.
NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1067 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

43325100, 34920000, 34921000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Purchase

1)Short description

Purchase of various Plant and Equipment in 8 sub lots covering:
Construction plant,
Groundcare,
Paving and Compaction,
Materials and Handling,
Street Sweeping,
Winter Maintenance,
Trailers,
Miscellaneous Equipment.
2)Common procurement vocabulary (CPV)

43260000, 16700000, 16310000, 43312400, 16150000, 43312300, 42415000, 34921100, 34144431, 16110000, 43313000, 34144440, 16500000, 42120000, 34996100

3)Quantity or scope

No guarantee as to quantities at this time.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lease of Plant and Equipment

1)Short description

Construction Plant,
Groundcare,
Paving and Compaction,
Materials Handling,
Street Sweeping,
Winter Maintenance,
Trailers,
Miscellaneous Equipment.
2)Common procurement vocabulary (CPV)

43260000, 34144710, 43250000, 39713300, 16700000, 16310000, 43312300, 16150000, 43312400, 42415110, 42415000, 34921100, 43313000, 34144440, 16500000, 34223300, 34200000, 42120000, 34996100

3)Quantity or scope

No guarantee can be given at this time.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
All suppliers shall require to complete a Supplier Appraisal Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All suppliers shall require to complete a Supplier Appraisal Questionnaire.
Minimum level(s) of standards possibly required: Suppliers entering the Framework shall require to have annual turnover of GBP 2.4 million.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All suppliers shall be required to complete a Supplier Appraisal Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HC/TECS/P&E(P) and (L)/2013-17.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.6.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

All Suppliers who pass the minimum criteria below shall enter the Framework
i manufacturers’ approved dealers in respect of Lot 1, Purchase and;
ii are able to source the plant and equipment from the manufacturer or approved dealer, and are able to carry out the full range of servicing/warranty work etc in respect of Lot 2;
iii that they are not excluded by virtue of the requirements of Regulations 23-26 of the Public Contracts;
iv not been in breach of any law/regulation etc. as detailed in Qu 27 in the SAQ;
v have a minimum annual turnover of GBP 2,400,000 and and submit compliant bids in respect of the sub Lots covered by their tender. In order to be assessed as compliant, a tender must show prices, specifications and average lead times for at least 50 % of the items listed within the sub Lot(s) being tendered for.
(SC Ref:264549)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Highland Council
Town House High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit2@highland.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.5.2013