Grounds Maintenance including Grave Digging Services

Grounds Maintenance including Grave Digging Services

The Contracting Authority (the Council) is looking for a suitably experienced organisation to carry out grounds maintenance works within their cemeteries and Royal Quays area, together with the weed treatment to footpaths and the like throughout the borough.

UK-North Tyneside: Grounds maintenance services

2013/S 100-171569

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of North Tyneside
Strategic Procurement, Quadrant, Cobalt 16, The Silverlink North, Cobalt Business Park
For the attention of: Mike Forrest
NE27 0BY North Tyneside
UNITED KINGDOM
Telephone: +44 1916435657
E-mail: mike.forrest@northtyneside.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Grounds Maintenance Services including Grave Digging Services
Tender documents can be obtained in accordance with the information given in section VI.3 (Additional Information)

Tenders or requests to participate must be sent to: Grounds Maintenance Services including Grave Digging
Tender documents can be obtained in accordance with the information given in section VI.3 (Additional Information)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance including Grave Digging Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the boundary of North Tyneside.
NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority (the Council) is looking for a suitably experienced organisation to carry out grounds maintenance works within their cemeteries and Royal Quays area, together with the weed treatment to footpaths and the like throughout the borough. The works within the cemeteries will also include grave digging services.
II.1.6)Common procurement vocabulary (CPV)

77314000, 45112410, 77312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value of the required service is in the region of GBP470k per year.
II.2.2)Information about options

Options: yes
Description of these options: The initial contract period would be for up to 3 years duration with the option to extend for up to a further two 1 year periods.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any arrangements will be priced in GBP, and any payments will be made in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a consortium, applicants will be required to either nominate a lead consortium member with whom the Contracting Authority can enter into the contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the successful bidder will be required to actively participate in the achievement of community well being and positive outcomes. The successful bidder will also be required to actively participate in the achievement of social and economic growth and environmental and sustainable policy objectives which promote the Borough of North Tyneside and any adjacent areas.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
All candidates will complete the information required within the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
All candidates will complete the information required within the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
All candidates will complete the information required within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Brief description is given in section II.1.5)
Applicants wishing to register their interest against this opportunity and receive the tender documents should go to the web site located at www.nepoportal.org Select North Tyneside Council and enter Contract ID QTLE-96DBWN. Completed tenders are to be returned by the deadline of before noon on 15.7.2013 via the electronic tendering system on the above portal. Unregistered suppliers will be directed to a Supplier Registration form to be completed.

This opportunity is a category B service and as such this is a voluntary notice only.
The Contracting Authority does not bind itself to accept the lowest or any offer and will not be liable for any costs incurred by those expressing an interest or tendering for this contract.
Any contract will be considered as a contract made in England according to English Law and will be subject to the exclusive jurisdiction of the English Courts.
No previous application or expression of interest will be taken as an application for the purpose of this contract notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.5.2013