Grounds Maintenance Service Herefordshire

Grounds Maintenance Service Herefordshire

Generally services for Cleaning, Grounds Maintenance and Minor Tree Surgery to communal areas of Social Housing properties across Herefordshire, Worcestershire, as more particularly described in the individual Lots.

UK-Bromsgrove: grounds maintenance services

2012/S 36-058285

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WM Housing Group Ltd
Barnsley Hall, Barnsley Hall Road
Contact point(s): Procurement
For the attention of: Gemma Wheatley
B61 0TX Bromsgrove
UNITED KINGDOM
Telephone: +44 1214574610
E-mail: gemma.wheatley@wmhousing.co.uk
Fax: +44 1214574601

Internet address(es):

General address of the contracting authority: www.wmhousing.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA11921

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Nexus Housing Assocation

Kemble Housing Assocation

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

2012 – 004 WMHG Cleaning and Grounds Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Worcestershire, Herefordshire.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Generally services for Cleaning, Grounds Maintenance and Minor Tree Surgery to communal areas of Social Housing properties across Herefordshire, Worcestershire, as more particularly described in the individual Lots. The scope of this procurement (and subsequent contract(s)) will initially be as outlined above. The authority reserves the right to add other properties in other areas in which we have, or may have in the future, a vested or contractual interest. As the Contracting Authority is purchasing on behalf of other Contracting Authorities, namely the current members of WM Housing Group Limited as identified at VI.3 and in the individual Lot specific information at Annexes B(1).
— (14) and on behalf of future members of the WM Housing Group Limited as described in VI.3, all of these organisations will be entitled to use the services of the Contractor appointed and may for that purpose join in the Contract to be entered by the Contracting Authority with the successful contractor, or alternatively issue orders for the supply of services in accordance with its terms.
II.1.6)Common procurement vocabulary (CPV)

77314000, 77340000, 90911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total quantity or scope is more described in the individual 3 lots. NB: The lowest figure is the lower estimated combined value of the lots over 5 years, the higher value is the upper estimated combined value of the lots over the fully extended period.
No business whatsoever is guaranteed under any resulting agreement or Contract indeed there is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 1 100 000 and 2 050 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract period will be for 5 years. WMHG reserve the option to extend the contract for a period upto a further 2 years plus a further period of upto 2 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cleaning – Nexus (Worcestershire)

1)Short description

Provision of cleaning services to communal areas to low rise properties distributed across the Worcestershire area.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Worcester City, Redditch, Bromsgrove, Wyre Forrest, Malvern Hills & Wychavon.
Estimated value excluding VAT:
Range: between 375 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Grounds Maintenance – Nexus (Worcestershire)

1)Short description

Provision of grounds maintenance services and minor tree surgery to land distributed across the Worcestershire area.
2)Common procurement vocabulary (CPV)

77340000, 77314000

3)Quantity or scope

Worcester City, Redditch, Bromsgrove, Wyre Forrest, Malvern Hills & Wychavon.
Estimated value excluding VAT:
Range: between 485 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Grounds Maintenance – Kemble (Herefordshire)

1)Short description

Provision of grounds maintenance services and minor tree surgery to land distributed across the Herefordshire area.
2)Common procurement vocabulary (CPV)

77340000, 77314000

3)Quantity or scope

Hereford City & Hereford Rural.
Estimated value excluding VAT:
Range: between 225 000 and 240 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A deposit or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Tender Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Continuation of the contracts will be subject to a satisfactory review of performance across a range of relevant performance criteria as detailed in the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Relevant details will be provided in the Pre Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Relevant details will be provided in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: WMHG require that you have 10 % cash reserves in respect of the value of the lot or lots for which you are applying. For the purposes of this calculation alone the annual values are deemed to be:
Lot 1: 80 000 GBP.
Lot 2: 102 000 GBP.
Lot 3: 47 000 GBP.
Therefore should you wish to apply for Lots 2 & 3 (for example) you will be required to have cash reserves of 14 900 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Relevant details will be provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As detailed in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2011/S 089-145593 of 7.5.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract period will run for 5 years with the option to extend 2 years + 2 years.
VI.2)Information about European Union funds
VI.3)Additional information

Whilst not resticted to a specific profession, Service Providers will be required to demonstrate at PQQ stage appropriate training and experience.
(MT Ref:85591).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: WMHG will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 (SI2009/2992) provide for aggrieved parties who have been harmed or at risk of harm by breach of the Rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 3 months. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may generally only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.2.2012