Grounds Maintenance Service London and Hertfordshire

To provide a professional grounds maintenance service covering over 170 sites.

United Kingdom-London: Grounds maintenance services

2017/S 159-328770

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Origin Housing Limited
St. Richards House, 110 Eversholt Street
London
NW1 1BS
United Kingdom
Contact person: Jay Cabeso
Telephone: +44 2072099311
E-mail: jay.cabeso@originhousing.org.uk
NUTS code: UKI31Internet address(es):Main address: https://www.originhousing.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Grounds-maintenance-services./Z586MA8V88

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.delta-esourcing.com

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Service.

Reference number: ORIGIN – GRM001

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Origin Housing Ltd is a housing association with over 6 500 homes across London and Hertfordshire. We are looking for expression of interests for one contractor to provide a professional grounds maintenance service covering over 170 sites, managed and owned by Origin, spread across Inner and Outer London and Hertfordshire.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ

Main site or place of performance:

SOUTH EAST (ENGLAND).

II.2.4)Description of the procurement:

Origin Housing is looking for one supplier who can deliver a professional grounds maintenance service covering over 170 sites across Inner & Outer London and Hertfordshire. The ideal supplier will have proven experience providing a high standard of grounds maintenance and partnering experience for social housing providers. Further details are included in the procurement documents.

If you experience any technical difficulties from accessing the Delta portal, then

please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email

helpdesk@delta-esourcing.com.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

This will be a two stage process, including a Selection Questionnaire stage. Bidders failing to meet certain minimum standards at selection (SQ) stage will be rejected. Bidders meeting the required standards at SQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of tenderer’s at Invitation to Tender stage. Criteria for the SQ stage will be stated in the SQ document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The grounds maintenance contract will run for 3 year’s and under Origin’s sole discretion can choose to extend the contract for a further 1 + 1 year’s, each extended year subject to satisfactory partnering and service performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/10/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

3 or 5 years from contract award.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Grounds-maintenance-services./Z586MA8V88

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/Z586MA8V88

GO Reference: GO-2017818-PRO-10860609.

VI.4)Procedures for review

VI.4.1)Review body

Origin Housing Limited
St. Richards House, 110 Eversholt Street
London
NW1 1BS
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Origin Housing Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderer’s. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderer’s to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period by the Regulations according to the remedy sought.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2017

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