Grounds Maintenance Service London

Grounds Maintenance Service London

The Provision of Estate Cleaning and Grounds Maintenance Services.

UK-London: grounds maintenance services

2012/S 120-199374

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Network Stadium Housing Association
Olympic Office Centre, 8 Fulton Road, Middlesex
For the attention of: Steffanie Dagg
HA9 0NU London
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: sdagg@cel.co.uk
Fax: +44 8458645261

Internet address(es):

General address of the contracting authority: http://www.stadiumha.org.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25767

Further information can be obtained from: CEL Procurement Ltd
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: sdagg@cel.co.uk
Fax: +44 8458645261
Internet address: http://www.cel.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: CEL Procurement Ltd
2, Olympic Park,, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: sdagg@cel.co.uk

Tenders or requests to participate must be sent to: CEL Procurement Ltd
2 Olympic Park, Woolston Grange Avenue
For the attention of: Steffanie Dagg
WA2 0YL Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: tenders@cel.co.uk
Fax: +44 8458645261
Internet address: http://www.cel.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Estate Cleaning and Grounds Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Network Stadium Housing Group (NSHG) manages in excess of 6000 properties and is inviting expressions of interest from suitably experienced and qualified service providers to enter into contract arrangements to provide grounds maintenance and minor tree surgery, cleaning including window cleaning and caretaking services to NSHG’s portfolio of properties. The contract will be divided into two lots as detailed in the Pre-Qualification Questionnaire (PQQ). Service providers will be able to indicate in their PQQ response which of the Lots 1-2 (inclusive) they wish to be considered for. NSHG reserve the right to combine the lots in a way most beneficial to NSHG.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=89370.

II.1.6)Common procurement vocabulary (CPV)

77314000, 90911000, 90911100, 90911200, 90911300, 77314100, 98341140, 77211400, 77340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will be divided into 2 individual lots. There are two regions which have been defined as Brent & North London and Greater London. Each of these two lots has the requirement for Cleaning (including Window Cleaning), Caretaking and Ground Maintenance (including minor Tree Surgery).
Further details of the lots are included in the PQQ documentation.
Estimated value excluding VAT:
Range: between 5 000 000 and 7 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cleaning, Caretaking, Grounds Maintenance and Minor Tree Surgery to Brent & North London

1)Short description

This lot is for The Provision of Estate Cleaning, Grounds Maintenance and Window Cleaning Services for Housing Properties in the Brent and North London region. This property porfolio includes rented schemes, leasehold schemes and sheltered and supported living schemes.
Further details are included in the PQQ documentation.
2)Common procurement vocabulary (CPV)

77314000, 90911000, 90911100, 90911200, 90911300, 77314100, 98341140, 77211400, 77340000

3)Quantity or scope

Annual value of this lot is estimated at between 500 000 GBP and 700 000 GBP.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Cleaning, Caretaking, Grounds Maintenance and Minor Tree Surgery to Greater London

1)Short description

This lot is for The Provision of Estate Cleaning, Grounds Maintenance and Window Cleaning Services for Housing Properties in the Greater London region. This property porfolio includes rented schemes, leasehold schemes and sheltered and supported living schemes.
Further details are included in the PQQ documentation.
2)Common procurement vocabulary (CPV)

77314000, 90911000, 90911100, 90911200, 90911300, 77314100, 98341140, 77211400, 77340000

3)Quantity or scope

Annual value of this lot is estimated at between 500 000 GBP and 700 000 GBP.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any requirements together with necessary forms and undertakings will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any requirements together with necessary forms and undertakings will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium (unless tendering as a lead and sub contractor) or joint venture shall be jointly and serverably liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(2) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Bidders will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NSHA (Estate Services) 2013-2018
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:89370).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.6.2012