Grounds Maintenance Services 2020 – Police Service Northern Ireland

Grounds Maintenance Services 2020 – Police Service Northern Ireland

The project is for the provision of grounds maintenance services across the PSNI Estate.

United Kingdom-Belfast: Grounds maintenance services

2020/S 131-322281

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Ireland Policing Board
Postal address: 31 Clarendon Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3BG
Country: United Kingdom
Contact person: Construct.Info
E-mail: Construct.Info@finance-ni.gov.uk
Telephone: +44 2890816555
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=2962038

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PSNI 2962038 Grounds Maintenance Services — PSNI Estate

II.1.2)Main CPV code

77314000 Grounds maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

The project is for the provision of grounds maintenance services across the PSNI Estate. The economic operator will be responsible for the provision of the following:

• The scope of the works for grounds maintenance for the PSNI Estate will encompass, but is not be limited to; maintenance of grassed areas/young trees and planted trees, hedge trimming, maintenance to road and pathway gratings, leaf clearance, site cleaning and moss clearance, hedge cutting and weed control, maintaining perimeters for approximately 150 sites. The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods). The contract will be for an initial 3-year period with the possibility of 2 x 1 year extensions that will be at the client’s discretion. Further details can be found within the PQQ Package.

II.1.5)Estimated total value

Value excluding VAT: 2 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKN0 Northern Ireland

II.2.4)Description of the procurement:

The project is for the provision of grounds maintenance services across the PSNI Estate. The economic operator will be responsible for the provision of the following:

• The scope of the works for grounds maintenance for the PSNI Estate will encompass, but is not be limited to; maintenance of grassed areas/young trees and planted trees, hedge trimming, maintenance to road and pathway gratings, leaf clearance, site cleaning and moss clearance, hedge cutting and weed control, maintaining perimeters for approximately 150 sites. The service shall be made available 24 hours per day and 365 days per year (including all weekends and holiday periods). The contract will be for an initial 3-year period with the possibility of 2 x 1 year extensions that will be at the client’s discretion. Further details can be found within the PQQ package.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Refer to PQQ documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the PQQ documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the contracting authority will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 – Contract Management Principles and Procedures: https://www.finance-ni.gov.uk/publications/procurement-guidance-note-0112-contract-management-principles-and-procedures. If an economic operator has received more than one current notice of written warning or a notice of unsatisfactory performance, the contracting authority, at its discretion, can consider an economic operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-publicprocurement-policy-applies

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/12/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Department of Finance, Construction Procurement Delivery Procurement Operations Branch
Postal address: Clare House, 303 Airport Road West
Town: Belfast
Postal code: BT3 9ED
Country: United Kingdom
E-mail: construct.info@finance-ni.gov.ukInternet address: https://www.finance-ni.gov.uk/contact
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/07/2020