Grounds Maintenance Services Across Scotland

Grounds Maintenance Services Across Scotland

Scottish Water Ad-Hoc Grounds Maintenance Framework Agreement.

United Kingdom-Stepps: Grounds maintenance services

2019/S 130-320538

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Scottish Water
The Bridge, Buchanan Gate Business Park, Cumbernauld Road
Stepps, Glasgow
United Kingdom
Contact person: Mark Duignan
Telephone: +44 1414830266
NUTS code: UKM
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.6)Main activity


Section II: Object

II.1)Scope of the procurement


Scottish Water Ad-Hoc Grounds Maintenance Framework Agreement

Reference number: SW18/WP/1158

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Framework Agreement for provision of ad-hoc grounds maintenance services on Scottish Water sites throughout Scottish mainland.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Scottish Mainland.

II.2.4)Description of the procurement:

Scottish Water is seeking suppliers for provision of ad-hoc grounds maintenance services throughout mainland Scotland on a Framework Agreement.

The services required are:

— repair and replacement of fencing,

— reinstatement of private roads,

— reinstatement of agricultural land,

— reinstatement of of residential and public land,

— grounds clearance including hand-weeding at Scottish Water service reservoir sites,

— arboricultural/tree surgery services,

— land drainage,

— reactive winter grounds maintenance services.

Bids are sought for each of the services, combined with post code regions serviced by the supplier.

The procurement will encompass a Pre-Qualification (PQQ) and Invitation to Negotiate (ITN) stage.

Only bids that have passed the pre-qualification stage will be evaluated at the ITN Stage.

Total forecasted annual expenditure is estimated to be between 300 000 GBP and 500 000 GBP.

There is no guarantee or estimate given relating to expenditure with any individual supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical capability and service delivery / Weighting: 40 %
Cost criterion – Name: Cost and commercial viability / Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

3 options to extend the Framework Agreement term by up to 24-months. i.e. total potential term (including extensions) is 8 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 15
Objective criteria for choosing the limited number of candidates:

Up to 3 suppliers are sought for each of the Scottish Post Code regions, for each service.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to demonstrate/evidence previous experience in providing the services listed as well as their capability and capacity to fulfil requirements specific to Scottish Water.

Bidders must meet 3 mandatory minimum requirements in order to be considered:

— experience at working for client(s) with multiple sites,

— experience at working without direct client supervision,

— capability to receive and transmit pictures of jobs from/to client.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Bidders must comply with modern slavery act and operate an ethical supply chain.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/08/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If the procurement strategy remains uncganged, the framework will be re-tendered in 2027.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via

Scottish Water will not accept the ESPD. We will only accept a completed Scottish Water PQQ document.

This notice does not preclude Scottish Water from issuing other notices for specific requirements. Responses to the OJEU Notice will be evaluated and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this notice or any resulting tender exercise may risk elimination.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13843. For more information see:

(SC Ref:590157)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Water
The Bridge, Buchanan Gate Business Park
Cumbernauld Road
Stepps, Glasgow
United Kingdom
Telephone: +44 7875872513Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: