Grounds Maintenance Services Contract – South and Mid West Wales

Grounds Maintenance Services Contract – South and Mid West Wales

The contract will be a collaborative approach between South Wales Fire and Rescue Service and Mid and West Wales Fire and Rescue Service for Grounds Maintenance.

United Kingdom-Llantrisant: Grounds maintenance services

2020/S 243-603160

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: South Wales Fire and Rescue Service
Postal address: Headquarters, Forest View Business Park
Town: Llantrisant
NUTS code: UKL WALES
Postal code: CF72 8LX
Country: United Kingdom
Contact person: Julie Snooks
E-mail: j-snooks@southwales-fire.gov.uk
Telephone: +44 1443232755
Fax: +44 1443232180
Internet address(es):
Main address: www.southwales-fire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Services

 

Reference number: SWEU030

II.1.2)Main CPV code

77314000 Grounds maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The contract will be a collaborative approach between South Wales Fire and Rescue Service and Mid and West Wales Fire and Rescue Service for Grounds Maintenance.

The contract will be split into four lots:

Lot 1: South Wales Fire and Rescue Service;

Lot 2a: Mid and West Wales Fire and Rescue Service — Powys and Ceredigion Area;

Lot 2b: Mid and West Wales Fire and Rescue Service — Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire Area;

Lot 3: Brown/Green Roof Maintenance for Mid and West Wales Fire and Rescue Services.

Contractors have the option to bid individual or multiple lots.

 

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

South Wales Fire and Rescue Service

 

Lot No: 1

II.2.2)Additional CPV code(s)

77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKL WALES
Main site or place of performance:

Premises within the South Wales Fire and Rescue Boundaries.

 

II.2.4)Description of the procurement:

The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix 1. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss. A copy of the SWFRS property list is included in Appendix 1. The contractor will be required to compile a biodiversity plan for each site.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for the initial period of 3 years with option to extend for a further 12 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mid and West Wales Fire and Rescue Services

 

Lot No: 2

II.2.2)Additional CPV code(s)

77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKL WALES
Main site or place of performance:

Premises within the Mid and West Wales Fire and Rescue Boundaries.

 

II.2.4)Description of the procurement:

 

Lot 2 is split into two sublots. Lot 2a — Mid and West Wales FRS (Powys and Ceredigion Area) and Lot 2b — Mid and West Wales FRS (Carmarthenshire, Neath and Port Talbot, Swansea and Pembrokshire).

Lot 2a: Mid and West Wales FRS (Powys and Ceredigion Area)

Mid and West Wales FRS lot has been split across two lots. Lot 2a consist of Powys and Ceredigion.

The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.

Lot 2b: Mid and West Wales FRS (Carmarthenshire, Neath and Port Talbot, Swansea and Pembrokshire)

Lot 2b consists of Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire.

The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for the initial period of 3 years with option to extend for a further 12 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Suppliers can apply for Lot 2A or 2B or both.

 

II.2)Description

II.2.1)Title:

Mid and West Wales FRS — Brown/Green Roof Maintenance

 

Lot No: 3

II.2.2)Additional CPV code(s)

77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKL WALES
Main site or place of performance:

Parc Noyadd (combined facility) in Llandrindod Wells.

 

II.2.4)Description of the procurement:

 

Lot 3: Brown/Green Roof Maintenance

Mid and West Wales FRS has a requirement for Brown Sedum Roof Maintenance at Parc Noyadd (combined facility) in Llandrindod Wells. The works required will include weeding, plant encroachment into drainage outlets, walkways and the vegetation barriers (pebbles) and repairing bare patches as set out in Bauder Synthetic Single Ply System — Maintenance spec Rev1 04.10.11. The works required will be on a bi-annual basis spring and autumn. A visit to the site prior to tendering is highly recommended (See attached photograph).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract is for the initial period of 3 years with option to extend for a further 12 months.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/01/2021
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 to 4 years.

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106379

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:106379)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, the Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5)Date of dispatch of this notice:

09/12/2020