Grounds Maintenance Services Glasgow

Grounds Maintenance Services Glasgow

ng homes Landscape Maintenance: 2014-2016.

United Kingdom-Glasgow: Grounds maintenance services

2013/S 216-376098

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ng homes
Ned Donaldson House, 50 Reidhouse Street
For the attention of: J Devine
G21 4LS Glasgow
UNITED KINGDOM
Telephone: +44 1415606000
Fax: +44 1415606005

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ng homes Landscape Maintenance: 2014-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow, Scotland.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

ng homes is a trading name of North Glasgow Housing Association. The organisation is a not for profit social housing provider and registered social landlord. ng homes has in the region of 5,400 properties in the North of Glasgow and has offices in the Possilpark and Springburn areas of the city. Springburn
ng homes provide high quality affordable general needs and amenity housing.
The successful contractor will require to work with ng homes subsidiary company ng2. The successful contractor will require to utilise labour provided by ng2 operatives in the carrying out of the works. The cost of their employment is to be included within the contractor’s tender.
ng homes reserves the right to gradually increase the amount of labour they supply to the contractor over the duration of the contract and the success of this relationship will be measured as a KPI. The success of this relationship will be a contractual requirement and if the successful contractor does not comply with this requirement it will form the grounds for determination of the contract. However ng homes will work in partnership with the successful contractor to ensure the success of this contract.
The Contract is to be let for a period of two years with an option to extend the contract for a further year, subject to review on a regular basis and satisfactory performance against published Key Performance Indicators.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=283843

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

the estimated annual value of the contract is GBP 300000.
II.2.2)Information about options

Options: yes
Description of these options: The Contract is to be let for a period of two years with an option to extend the contract for a further year, subject to review on a regular basis and satisfactory performance against published Key Performance Indicators.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractor will require to work with ng homes subsidiary company ng2. The successful contractor will require to utilise labour provided by ng2 operatives in the carrying out of the works. The cost of their employment is to be included within the contractor’s tender.
ng homes reserves the right to gradually increase the amount of labour they supply to the contractor over the duration of the contract and the success of this relationship will be measured as a KPI. The success of this relationship will be a contractual requirement and if the successful contractor does not comply with this requirement it will form the grounds for determination of the contract. However ng homes will work in partnership with the successful contractor to ensure the success of this contract.
ng homes have a policy of introducing Community Benefit/Regeneration commitment within all of their procurements. The successful contractor must be committed to complying with this requirement. Ng homes will require the successful contractor to set aside 5% of the annual contract value for community benefits requirements yet to be identified.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: In assessing minimum standards of economic and financial standing, the following will be considered: –
Your company must be solvent, if not a guarantee from a solvent parent is acceptable.
Your turnover must be a minimum of the estimated annual value of the contract. For the purposes of calculation please assume the annual value is GBP 300000
ng homes will consider a bidder’s creditor/debtor turnover ratio and if appropriate seek assurances about its manageability and its prompt payment of sub-contractor and/or supplier accounts.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: It is requirement of this contract that persons responsible for carrying out the framework must have membership of the following Trade or Professional body: BALI
Any applicant putting forward an equivalent organisation must provide a statement from the named equivalent organisation which demonstrates that this organisation may be considered as the equivalent to BALI.
NOTE: The statement should be signed and dated by a representative from the equivalent organisation and contact details should be supplied.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Quality. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ESP: 3379
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

1) Contractor will be required to have regular liaison with senior management and site supervision to monitor and refine site practice and quality control.
2) Contractor will be required to have quarterly meetings with Ng homes’ senior management to discuss matters such as performance and efficiency improvements.
3) Contractor’s senior management and site supervision to attend monthly contract progress meetings.
4) The Contractor will be required to provide dedicated staff to deal with day to day operations of the Contract and employ predominantly directly employed labour alongside the ng2 operatives to carry out the Works.
5) The Contractor will be required to have jointly logo’d vans which state that the company is working in partnership with ng homes.
6) TUPE may apply to these Works; any bidder should satisfy themselves of the risk of TUPE and account for this risk in any submission.
(SC Ref:283843)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.11.2013