Grounds maintenance services Gloucestershire

Grounds maintenance services Gloucestershire

Provision of Grounds Maintenance on multiple and single sites for educational and non-educational establishments.

UK-Gloucester: grounds maintenance services

2012/S 119-197493

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire County Council
Stategic Procurement, Enabling and Transition, Shire Hall, Westgate Street
Contact point(s): Mrs Cathy King
For the attention of: Mrs Cathy King
GL1 2TG Gloucester
UNITED KINGDOM
Telephone: +44 1452425359
E-mail: cathy.king@gloucestershire.gov.uk

Internet address(es):

General address of the contracting authority: www.gloucestershire.gov.uk

Further information can be obtained from: Supplying the South West
www.supplyingthesourthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplying the South West
www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplying the South West
www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Grounds Maintenance on multiple and single sites for educational and non-educational establishments.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Main place of performance is primarily a variety of educational and non educational areas and single sites in Gloucestershire, but, in the interests of efficient public procurement, the framework will be accessible (by agreement) to other public bodies. These will include the Health Authority, Universities, together with the Police.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 838 000 and 4 430 800 GBP

II.1.5)Short description of the contract or purchase(s)

Provision of grounds maintenance on multiple and single sites for educational and non-educational establishments.
II.1.6)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework Agreement will cover Gloucestershire. In the first instance, multiple site grounds maintenance contracts will be let for SIX different geographical areas. Grounds maintenance contracts will be let for an initial period of 5 years, with provision to extend for up to another 2 years.
Estimated value excluding VAT:
Range: between 2 838 000 and 4 430 800 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Tewkesbury and North Cotswolds Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within Tewkesbury and North Cotswolds Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: South Cotswolds Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within South Cotswolds Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Forest of Dean Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within Forest of Dean Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Gloucester City Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within Gloucester City Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Stroud Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within Stroud Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Cheltenham Area

1)Short description

Grounds maintenance services for Educational and other non-educational sites within Cheltenham Area.
2)Common procurement vocabulary (CPV)

77314000, 77320000, 77340000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Detailed in the questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.8.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2012 – 06:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 22.10.2012 – 06:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised representatives of Gloucestershire County Council. Tender submissions are to be made electronically using www.supplyingthesouthwest.org.uk.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Detailed in the questionnaire.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Claire Smart
Shire Hall, Westgate Street
GL1 2TG Gloucester
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.6.2012