Grounds maintenance services Hemel Hempstead

Grounds maintenance services Hemel Hempstead

The property included in these contracts totals approximately 1 800 dwellings, spread over approx 80 dispersed sites across Hertfordshire, Bedfordshire and Buckinghamshire, with the greatest concentration around Hemel Hempstead and St Albans.

UK-Hemel Hempstead: grounds maintenance services

2012/S 195-321278

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hightown Praetorian and Churches Housing Association
Hightown House, Maylands Avenue
Contact point(s): Procurement
For the attention of: Mark Salmon/Carol Brown
HP2 4XH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442292392
E-mail: procurement@hpcha.org.uk
Fax: +44 1442215978

Internet address(es):

General address of the contracting authority: www.hpcha.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0119

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Herts, Beds and Bucks.
NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hightown Praetorian and Churches Housing Association (HPCHA) are looking to appoint contractors to deliver their Grounds Maintenance Service.
The property included in these contracts totals approximately 1 800 dwellings, spread over approx 80 dispersed sites across Hertfordshire, Bedfordshire and Buckinghamshire, with the greatest concentration around Hemel Hempstead and St Albans. Sites vary in age and size; from individual converted houses to larger estates of up to 100 dwelllings. Due to the geographical spread of the housing stock managed by HPCHA, we will be looking to tender these services through the five separate lots. The initial length of the proposed contract for each of the lots will be 3 years commencing on the 2.4.2013 and expiring on the 30.11.2015. Two extensions of a further one year each may be granted, subject to satisfactory performance. 30 Applicants are invited to apply for one or more of the Lots.
— Lot 1 – Aylesbury, Leighton Buzzard, Buckingham & Wing,
— Lot 2 – Chesham, Hemel Hempstead (some sites), Berkhamstead & Tring,
— Lot 3 – St Albans (some sites), Radlett, Hemel Hempstead (some sites), Watford & Bushey,
— Lot 4 – St Albans (some sites) & London Colney,
— Lot 5 – Stevenage, Knebworth & Hitchin.
The Grounds Maintenance Service will include all or elements of the following types of work:
— Grass cutting and lawn care,
— Maintenance of shrub and flower beds,
— Maintenance of hedges,
— Weed control for hard landscaped areas,
— Litter and leaf clearance,
— One off works to renovate or clear neglected or overgrown areas.
II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 2.4.2013. Completion 30.11.2015

Information about lots

Lot No: 1 Lot title: Aylesbury, Leighton Buzzard & Wing

1)Short description

Grounds Maintenance.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Grounds Maintenance.
4)Indication about different date for duration of contract or starting/completion

Starting 2.4.2013. Completion 30.11.2015
5)Additional information about lots
Lot No: 2 Lot title: Chesham, Hemel Hempstead (some sites), Berkhamstead & Tring

1)Short description

Grounds Maintenance.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Grounds Maintenance.
4)Indication about different date for duration of contract or starting/completion

Starting 2.4.2013. Completion 30.11.2015
5)Additional information about lots
Lot No: 3 Lot title: St Albans (soms sites), Radlett. Hemel Hempstead (some sites), Watford & Bushey

1)Short description

Grounds Maintenance.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Ground Maintenance.
4)Indication about different date for duration of contract or starting/completion

Starting 2.4.2013. Completion 30.11.2015
5)Additional information about lots
Lot No: 4 Lot title: St Albans (some sites) & London Colney

1)Short description

Grounds Maintenance.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Grounds Maintenance.
4)Indication about different date for duration of contract or starting/completion

Starting 2.4.2013. Completion 30.11.2015
5)Additional information about lots
Lot No: 5 Lot title: Stevenage, Knebworth & Hitchin

1)Short description

Grounds Maintenance.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Grounds Maintenance.
4)Indication about different date for duration of contract or starting/completion

Starting 2.4.2013. Completion 30.11.2015
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

0069-MS250912
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2009/S 232-332532 of 2.12.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.11.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:93976).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.10.2012