Grounds Maintenance Services Hertfordshire

Grounds Maintenance Services Hertfordshire and Cambridgeshire

Grounds Maintenance Services for Hertfordshire and Cambridgeshire Constabularies.

United Kingdom-Wewyn Garden City: Grounds maintenance services

2015/S 235-426532

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Hertfordshire and The Police and Crime Commissioner for Cambridgeshire
N/A
Hertfordshire Constabulary HQ, Standborough Road
For the attention of: Jennifer Cartwright
AL8 6XF Wewyn Garden City
UNITED KINGDOM
Telephone: +44 1707354159
E-mail: jennifer.cartwright@herts.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.bedfordshire.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/29016

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14169&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14169&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cambridgeshire Constabulary
Cambridgeshire Police Headquarters
PE29 6NP Huntingdon

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services for Hertfordshire and Cambridgeshire Constabularies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Hertfordshire and Cambridgeshire Sites as stated in the SOR.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 480 000 GBP
Frequency and value of the contracts to be awarded: Total value for 4 year period for:
— LOT 1 — 310 000 GBP.
— LOT 2 — 170 000 GBP.

II.1.5)Short description of the contract or purchase(s)

Cambridgeshire Constabulary and Hertfordshire Constabulary have a requirement for a Grounds Maintenance Service to all their sites. Potential tenderers must be able to demonstrate that they have a clear understanding of our requirements, together with a proven capability to meet the specification. Provision of detailed evidence that your organisation is able to meet timelines and have a robust, proactive business structure in place is essential.

II.1.6)Common procurement vocabulary (CPV)

77314000, 77000000, 77300000, 77310000, 77311000, 77314100, 77315000, 77330000, 77340000, 77341000, 77342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Hertfordshire Constabulary and Cambridgeshire Constabulary have a requirement for a Grounds Maintenance Service to all their sites. Potential tenderers must be able to demonstrate that they have a clear understanding of our requirements, together with a proven capability to meet the specification. Provision of detailed evidence that your organisation is able to meet timelines and have a robust, proactive business structure in place is essential.
This requirement has been broken down into 2 Lots based on geographical location. Lot 1 — Hertfordshire and Lot 2 — Cambridgeshire.
This framework agreement will be for a 3 year period with a 12 month extension option.
Estimated value excluding VAT: 480 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 15.4.2020

Information about lots

Lot No: 1 Lot title: Lot 1 — Hertfordshire Constabulary

1)Short description

Hertfordshire Constabulary has a requirement for a Grounds Maintenance Service to all their sites. Potential tenderers must be able to demonstrate that they have a clear understanding of our requirements, together with a proven capability to meet the specification. Provision of detailed evidence that your organisation is able to meet timelines and have a robust, proactive business structure in place is essential.

2)Common procurement vocabulary (CPV)

77314000, 77000000, 77300000, 77310000, 77311000, 77314100, 77315000, 77330000, 77340000, 77341000, 77342000

3)Quantity or scope

Estimated value excluding VAT: 310 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.3.2020

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Cambridgeshire Constabulary

1)Short description

Cambridgeshire Constabulary has a requirement for a Grounds Maintenance Service to all their sites. Potential tenderers must be able to demonstrate that they have a clear understanding of our requirements, together with a proven capability to meet the specification. Provision of detailed evidence that your organisation is able to meet timelines and have a robust, proactive business structure in place is essential.

2)Common procurement vocabulary (CPV)

77314000, 77000000, 77300000, 77310000, 77311000, 77314100, 77315000, 77330000, 77340000, 77341000, 77342000

3)Quantity or scope

Estimated value excluding VAT: 170 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 16.4.2016. Completion 15.4.2020

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

For the Hertfordshire Constabulary, payment arrangements will be made electronically via an e-Marketplace. Details of which are detailed in the Terms and Conditions (Document 9).
For the Cambridgeshire Constabulary, payment arrangements are detailed in the Terms and Conditions (Document 9A).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract will be monitored using KPI‘s as per Document 8. The contract will be managed using the contract management tools as shown in Document 6.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

E/4/0165/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.1.2016 – 00:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 29.4.2016

IV.3.8)Conditions for opening of tenders

Date: 26.1.2016 – 12:30
Place: Herfordshire Police HQ
Hertfordshire
For the attention of: Jennifer Cartwright
AL8 6XF Welwyn Garden CityPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Emma-Louise Savine (Contracts Manager).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland)
Internet address: https://www.judiciary.gov.uk

Body responsible for mediation procedures

TBC

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.11.2015