Grounds Maintenance Services Milton Keynes

Grounds Maintenance Services Milton Keynes

Milton Keynes Communal Cleaning and Grounds Maintenance.

United Kingdom-Preston: Grounds maintenance services

2013/S 217-377774

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Homes Limited (for itself and on behalf of its present and future subsidiaries)
4 The Pavilions
For the attention of: Rachel Willacy
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897200
E-mail: purchasing@placesforpeople.co.uk

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Milton Keynes Communal Cleaning and Grounds Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Places for People Homes Ltd is seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement Communal Cleaning and Grounds Maintenance Contract(s) in the central Milton Keynes, Befordshire, Buckinghamshire, Northants and Hertfordshire regions.
A member of Places for People, we’re one of the United Kingdom’s largest property development and management organisations.
Milton Keynes, Bedfordshire, Buckinghamshire, Northants and Hertfordshire include approximately 40 schemes which currently receive services by both internal Site Services employees and approximately 9 external contractors across the services required.
The contract duration is three years with a possible extension of a further one year. The services will be divided into 5 Lots;
Lot 1 – Milton Keynes Grounds Maintenance
Lot 2 – Bedfordshire, Buckinghamshire and Northants Grounds Maintenance
Lot 3 – Hertfordshire Grounds Maintenance
Lot 4 – Milton Keynes Communal Area Cleaning
Lot 5 – Milton Keynes Window Cleaning
Potential candidates shall note that TUPE may or may not apply to this procurement. In the event that the contracting authority is able to provide TUPE information it will do so acting merely as a conduit of the information and it will not warrant, represent or guarantee the accuracy of any TUPE information provided. As such potential candidates will be expected to take their own advice as to the application of TUPE to this procurement.
II.1.6)Common procurement vocabulary (CPV)

77314000, 90911200, 90911300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 608 000 and 826 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 1 year subject to annual performance reviews. Contract will be for 3 years + 1 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Milton Keynes Grounds Maintenance

1)Short description
2)Common procurement vocabulary (CPV)

71421000, 77314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 158 000 and 215 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Milton Keynes, Bedfordshire, Buckinghamshire and Northants Ground Maintenance

1)Short description
2)Common procurement vocabulary (CPV)

71421000, 77314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 152 000 and 206 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Hertfordshire Grounds Maintenance

1)Short description
2)Common procurement vocabulary (CPV)

71421000, 77314000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 70 000 and 94 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Milton Keynes Communal Area Cleaning

1)Short description
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 188 000 and 255 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Milton Keynes Window Cleaning

1)Short description
2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope

Estimated value excluding VAT:
Range: between 41 000 and 56 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of deposits and guarantees required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financial and payment arrangements will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract the service provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives which are relevant and proportionate to this contract. Accordingly the contract performance conditions may relate in particular to social and environmental considerations. Other conditions of the contract with which the successful company will be required to comply will be set out in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.12.2013 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 18.12.2013 – 09:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
Expressions of interest and requests for additional information and access to the invitation to tender documents should be emailed to purchasing@placesforpeople.co.uk before 9am on 16.12.2013.

Interested parties should indicate which lots they are interested in tendering for.
Please title your email ‘Milton Keynes Communal Cleaning and Grounds Maintenance’ and provide the following
contact details: company name, contact name, telephone, email address and postal address.
Applicants will then receive a login to Ariba Sourcing
and will be able to view and download invitation to tender documents, additonal information and submit responses.
Invitation to tender responses should be submitted online using Ariba Sourcing no later than 9am on Wednesday, 18.12.2013.
Please note that Ariba Sourcing will be unavailable
during the hours 16.00 to 18.00 UK time during weekdays to enable new expressions of interest to be set up and provided with their login access details.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guard’s Road
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:6.11.2013