Grounds Maintenance Services for National Maritime Museum London

Grounds Maintenance Services for National Maritime Museum London

The contract is to provide maintenance of lawns, planted areas, hedges, cleansing of hard surfaces, including treatment of saprophytic growths, routine maintenance of trees and tree planting, litter and leaf clearance to a high standard.

United Kingdom-London: Grounds maintenance services

2014/S 077-133604

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Maritime Museum
Park Row, Greenwich
For the attention of: Tina McCann
SE10 9NF London
Telephone: +44 2083126730

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: PBA Consulting
Bryn Gardens, Rake Road
Contact point(s): Peter Barton
GU33 7HB Liss
Telephone: +44 1730893470
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: PBA Consulting
Bryn Gardens, Rake Road
GU33 7HB Liss
Telephone: +44 1730893470
Internet address:

Tenders or requests to participate must be sent to: PBA Consulting
Bryn Gardens, Rake Road
For the attention of: Peter Barton
GU33 7HB Liss
Telephone: +44 1730893470
Internet address:

I.2)Type of the contracting authority

Other: National museum
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Grounds maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. Litter collection services. The National Maritime Museum is one of the leading museums in Britain and the largest of its kind in the world. It is situated in the beautiful surroundings of Greenwich Park. The Estate includes the main museum, the Sammy Ofer Wing, Queen’s House (a Royal Palace dated 1635) on the principal site and the Royal Observatory. All these are listed, protected historic buildings. The Estate also includes two ‘outstations’, the Brass Foundry (a grade 1 listed building), part of the Royal Woolwich Arsenal site in Woolwich and a store at Kidbrooke. There is also a Victorian building close to the main museum used as offices/workshop. The contract is to provide maintenance of lawns, planted areas, hedges, cleansing of hard surfaces, including treatment of saprophytic growths, routine maintenance of trees and tree planting, litter and leaf clearance to a high standard.
II.1.6)Common procurement vocabulary (CPV)

77314000, 90511300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract price is to be stated as an all inclusive lump sum to cover the services described including cultural treatments necessary to ensure good condition of lawns and beds and the disposal off site of all arisings. The contractor will provide two permanent staff on site at all times.
II.2.2)Information about options

Options: yes
Description of these options: 3 years with an option to extend the duration for a further 2 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2014. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Ability to provide suitably skilled and competent labour. Weighting 15

2. Experience of similar contracts. Weighting 10

3. Capacity to carry out the works to the high standard specified. Weighting 10

4. Tenderer’s written, contract specific, health and safety policy, risk assessment and review procedures. Weighting 15

5. Proposed details of the appropriate equipment to undertake the tasks. Weighting 12

6. Appropriateness of the method statement, in accordance with the programme, in which the tenderer proposes to carry out the contract. Weighting 10

7. The suitability of the companies’ management supervisory and administrative structure. Weighting 8

8. Satisfactory draft programme for the first 12 months of the contract. Weighting 10

9. Details of resources to be provided to meet the requirement of the contract including details of work to be sub-contracted and the names and suitability of sub-contractors, if any. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.5.2014 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

22.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

GO Reference: GO-2014415-PRO-5606877.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.4.2014