Grounds Maintenance Services North Wales

Grounds Maintenance Services North Wales

Grounds maintenance contractor for BCUHB.

UK-St Asaph: grounds maintenance services

2012/S 98-163625

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Service Partnership – Procurement Services
Procure to Pay Department, NHS Wales Shared Services Partnership, Alder House, Alder Court, St Asaph Business Park, Denbighshire
For the attention of: Mr Jonathan Morgan
LL17 0JL St Asaph
Telephone: +44 1745448493
Fax: +44 1745584126

Further information can be obtained from: Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Internet address:

Tenders or requests to participate must be sent to: Internet address:

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Grounds maintenance contractor for BCUHB.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Multiple North Wales Locations operated by Betsi Cadwaladr University Health Board.
NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Framework agreement with a single operator
II.1.5)Short description of the contract or purchase(s)

The NHS Wales shared services partnership, hosted by and tendering on behalf of Betsi Cadwaladr University Health Board are seeking to establish a contract for the maintenance of grounds at a number of properties owned and operated by Betsi Cadwaldr University Health Board. The sites are predominantly in the Central and West region of North Wales within the county boundaries of Conwy, Gwynedd and Ynys Mon.
The contract will be for an initial period of 3 years with two possible extensions each of 12 months (3 + 1 + 1) so a total possible contract term of 5 years.
All grounds maintenance will be take place through this contract so it is important that all bidders are capable of providing a complete grounds maintenance service and must have all necessary, licences, training, plant and equipment etc to enable them to execute the contract successfully.
The full scope of works as well as all accompanying details can be found by registering on the etender portal, the address of which and an instruction on how to register are contained within this advert. Once registered refer to the attachments within the tender pack for further details including, the evaluation approach for the PQQ, drawings of each site, definitions of works etc. All correspondence and submissions must be through the etender portal. No hard copies of the documents will be forwarded and no hard copies of submitted documents will be accepted.
It is anticipated that the contract will commence during June/July 2012.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

77314000, 71421000, 77211400, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 + 12 + 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Any additional criteria please refer to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Bank statement and/or evidence of professional risk indemnity insurance;
(b) Balance sheets or extracts of balance sheets;
(c) Statement of turnover for a maximum of the last 3 years.
Any additional criteria please refer to tender documents.
Minimum level(s) of standards possibly required: Any additional criteria please refer to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of works carried out over the last 5 years with certificates of satisfaction;
(b) A list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) An indication of technicians or technical bodies involved;
(d) A description of technical facilities and measures used to ensure quality;
(e) Educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) Where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) A statement of average annual manpower and number of staff in the last 3 years;
(h) A statement of tools, plant and equipment available to the supplier;
(i) Details of any intended sub-contracting arrangements;
(j) Where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
Any additional criteria please refer to tender documents.
Minimum level(s) of standards possibly required:
Any additional criteria please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Please refer to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 25.6.2012 – 16:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please follow these suppliers instructions on how to respond to this tender. Please do not e-mail the above e-mail address as this will not be accepted.
1. Register your company on the xchangewales portal (this is only required once)
Browse to the eSourcing Portal:

Click the Click here to register link.
Accept the terms and conditions and click continue.
Enter your correct business and user details.
Note the username you chose and click Save when complete.
You will shortly receive an e-mail with your unique password (please keep this secure).
2. Responding to the tender
You can now choose to Reply or Reject (please give a reason if rejecting).
You can now use the Messages function to communicate with the buyer and seek any clarification.
Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon Fri (8am 6pm) on:
— E-mail:,

— Phone: +44 8003684850 / fax: +44 2070800480.
Buy4Wales Reference Number: 29934.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: