Grounds Maintenance Services Orkney

Grounds Maintenance Services Orkney

Historic Scotland is looking to appoint suppliers to provide Grounds Maintenance services at Orkney.

United Kingdom-Edinburgh: Grounds maintenance services

2014/S 016-024520

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement
For the attention of: Keith Muirhead
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: hs.procurement@scotland.gsi.gov.uk
Fax: +44 1316688877

Internet address(es):

General address of the contracting authority: http://www.historic-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

Further information can be obtained from: Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement
For the attention of: Keith Muirhead
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: keith.muirhead@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Historic Scotland
Longmore House, Salisbury Place
Contact point(s): Procurement
For the attention of: KeithMuirhead
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
E-mail: keith.muirhead@scotland.gsi.gov.uk
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

Tenders or requests to participate must be sent to: Historic Scotland
Longmore House, Salisbury Place
EH9 1SH Edinburgh
UNITED KINGDOM
Telephone: +44 1316688866
Fax: +44 1316688877
Internet address: http://www.historic-scotland.gov.uk

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Other: Built Heritage Recreation Research and Tourism
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance – Orkney.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Orkney.
NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Historic Scotland is looking to appoint suppliers to provide Grounds Maintenance services at Orkney. The general types of ground maintenance that Historic Scotland will requrie is likely to include: the mowing of all lawns, seim-coarse grasslands, slopes, ramparts; trimming of all lawn edges; strimming around the bases of walls, trees and signs; the application of approved herbicides as and when specified; weed control of all footpaths, car park, road gutters and gravel areas; gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the tender documentation; leaf and branch clearing duties may also be required. The contract is anticipated to commence on the 1.4.2014 and will finish on the 31.3.2016. There will be an option to extend for up to a further 2 years until 31st March 2018.
Note: To register your interest in this notice and obtain any additional information please vist the Pubilc Contracts Scotland website at http//publiccontractsscotland.gov.uk
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=212687

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=212687

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=291736

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

77314000, 92522100, 77300000, 77340000, 77312000, 77312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated contact valus is 36,000 GBP per annum.
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 1 + 1 years subject to mutual agreement.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Guarantee may be requiried.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HS/C/3782
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 3.3.2014 – 12:00
Place:

Edinburgh and Inverness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Retendered in 2018.
VI.2)Information about European Union funds
VI.3)Additional information

Please see Tender Documents.
(SC Ref:291736)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Historic Scotland will incorporate a minimum of a 10 calander day standstill period at the point of information on the award of the contract when communicated to Tenderers. This period will allow unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact point noted in Part 1.1 of this Contract Notice. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No 1) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the Sheriff Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract is entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2014