Grounds Maintenance Services Pembrokeshire

Grounds Maintenance Services Pembrokeshire

The Association is looking to appoint suitable gardening contractors to undertake its Grounds Maintenance work, which consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard.

United Kingdom-Haverfordwest: Grounds maintenance services

2013/S 230-399581

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pembrokeshire Housing Association
Meyler House, St. Thomas’ Green
For the attention of: Judith Arnold
SA61 1QP Haverfordwest
UNITED KINGDOM
Telephone: +44 1437763688

Internet address(es):

Address of the buyer profile: http://etenderwales.bravosolution.co.uk

Further information can be obtained from: Pembrokeshire Housing Association
Meyler House, St. Thomas’ Green
SA61 1QP Haverfordwest
UNITED KINGDOM
Telephone: +44 1437763688
Internet address: www.etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Pembrokeshire Housing Association
Meyler House, St. Thomas’ Green
SA61 1QP Haverfordwest
UNITED KINGDOM
Telephone: +44 1437763688
Internet address: www.etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Housing Association
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Grounds Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Pembrokeshire, West Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Association is looking to appoint suitable gardening contractors to undertake its Grounds Maintenance work, which consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life areas require a person whose work is to a high standard and who can relate to the needs of the elderly.
This tender has been divided into lots dependent on geographical areas of the County and a tenderer is able to either tender for individual lots, several lots or all lots.
TUPE will apply to Lot 1 and Lot 2 only.
There are 7 lots and a list of these is detailed in the specification section.
Further details of areas, standards, frequency of grounds maintenance work are provided in the Specification schedule.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 41139 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value is Ā£300,000
II.2.2)Information about options

Options: yes
Description of these options: 12 month extension option
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.3.2014. Completion 28.2.2017

Information about lots

Lot No: 1 Lot title: Haverfordwest Area

1)Short description

Lot 1 consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life Schemes require a person whose work is to a high standard and who can relate to the needs of the elderly.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

This lot consists of 36 sites with 3 Sheltered Housing Schemes and the Association’s main office grounds
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE will apply to Lot 1 with two employees.
Further information can be found in the tender documents
Lot No: 2 Lot title: Milford Haven Area

1)Short description

Lot 2 consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life areas require a person whose work is to a high standard and who can relate to the needs of the elderly.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 2 consists of 20 estates with 2 Sheltered Housing Schemes
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE will apply to Lot 2 with one employee
Further information can be found in the tender documents
Lot No: 3 Lot title: Pembroke Dock & Pembroke Area

1)Short description

Lot 3 consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life areas require a person whose work is to a high standard and who can relate to the needs of the elderly.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 3 consists of 37 sites with 2 Sheltered Schemes
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE does not apply to Lot 3
Lot No: 4 Lot title: Tenby & Saundersfoot Areas

1)Short description

Lot 4 consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life areas require a person whose work is to a high standard and who can relate to the needs of the elderly.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 4 consists of 17 sites with 2 Sheltered Housing Schemes
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE does not apply to Lot 4
Lot No: 5 Lot title: Narberth, Clynderwen, Templeton

1)Short description

Lot 5 consists of small estates and retirement housing schemes with communal gardens to maintain to a high standard. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
The Sheltered Housing & Homes for Life areas require a person whose work is to a high standard and who can relate to the needs of the elderly.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 5 consists of 6 small estates and 1 Sheltered Housing Scheme
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE does not apply to Lot 5
Lot No: 6 Lot title: St Davids, Solva, Pen y Cwm, Letterston

1)Short description

Lot 6 consists of small estates. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 6 consists of 7 small estate
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE does not apply to Lot 6
Lot No: 7 Lot title: Neyland, Rosemarket, Johnston, Hook & Freystrop

1)Short description

Lot 7 consists of a mixture of large and small estates. This would include grass cutting, maintenance of shrub beds and general gardening work to ensure all areas are kept tidy.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Lot 7 consists of large and small estates
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

TUPE does not apply to Lot 7

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: TUPE will apply to Lot 1 – Haverfordwest Area and Lot 2 – Milford Haven area
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013/016
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:4084)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Tenderers will be required to submit a Community Benefits Plan which will not be scored as part of the evaluation process but will be discussed with successful tenderers at contract award and clauses included in contract
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Pembrokeshire Housing Association
Meyler House, St Thomas Green
SA61 1QP Haverfordwest
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013