Grounds Maintenance Services Scottish Water

Grounds Maintenance Services Scottish Water

Provision of ground maintenance services to include proactive grass-cutting, weed killing, and hedge trimming. As well as, reactive ground maintenance services such as, tree works, fencing, channel clearing, construction of paths and steps, winter snow clearing and gritting services, both proactive programs and reactive as required.

UK-Blantyre: grounds maintenance services

2012/S 90-148956

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Scottish Water
5 Whistleberry Road, Lanarkshire
Contact point(s): Commercial Graduate
For the attention of: Edward Steedman
G72 0TA Blantyre
UNITED KINGDOM
Telephone: +44 1698722345
E-mail: ProcurementHelpline@scottishwater.co.uk
Fax: +44 1698722416

Internet address(es):

General address of the contracting entity: www.scottishwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Provision of ground maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40
Duration of the framework agreement

Duration in years: 6
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Provision of ground maintenance services to include proactive grass-cutting, weed killing, and hedge trimming. As well as, reactive ground maintenance services such as, tree works, fencing, channel clearing, construction of paths and steps, winter snow clearing and gritting services, both proactive programs and reactive as required.
II.1.6)Common procurement vocabulary (CPV)

77314000, 45112700, 77211300, 77211400, 77211500, 77342000, 77312000, 77312100, 90630000, 90620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There will be 4 lots across a range of ground maintenance services which will include Lot 1 – summer ground maintenance (low frequency). Lot 2 – summer ground maintenance (high frequency). Lot 3 – winter services (proactive). Lot 4 – winter services (reactive).
II.2.2)Information about options

Options: yes
Description of these options: Further details will be provided at a later stage of the tender process.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Summer ground maintenance (low frequency)

1)Short description:

Provision of grass cutting, hedge trimming, tree works, weed killing, fencing, and all other ground maintenance services on a frequency of up to 4 visits to site per annum (between 1500 – 2000 sites) and including reactive service.
2)Common procurement vocabulary (CPV)

77314000, 45112700, 77211300, 77211400, 77211500, 77342000, 77312000, 77312100

3)Quantity or scope:

Responsibilities will include:
To comply with agreed service levels and provide the services agreed to specified health and safety standards.
Provide all reasonable assistance that Scottish Water may require from time to time and resolve operational problems in connection with the services.
Provide Scottish Water with agreed performance data regarding the Service delivered.
Scottish Water and the successful bidder(s) must liaise and at all times act in the interest of Scottish Water in making continuous improvements to service delivery including cost reductions and innovation.
Estimated value excluding VAT
Range: between 500 000 and 600 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)
Lot No: 2 Lot title: Summer ground maintenance (high frequency)

1)Short description:

Provision of grass cutting, hedge trimming, tree works, weed killing, fencing, and all other ground maintenance services on a frequency of greater than 5 visits to site per annum (between 20-70 sites) and including reactive service.
2)Common procurement vocabulary (CPV)

77314000, 45112700, 77211300, 77211400, 77211500, 77342000, 77312000, 77312100

3)Quantity or scope:

Responsibilities will include:
To comply with agreed service levels and provide the services agreed to specified health and safety standards.
Provide all reasonable assistance that Scottish Water may require from time to time and resolve operational problems in connection with the services.
Provide Scottish Water with agreed performance data regarding the Service delivered.
Scottish Water and the successful bidder(s) must liaise and at all times act in the interest of Scottish Water in making continuous improvements to service delivery including cost reductions and innovation.
Estimated value excluding VAT
Range: between 50 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)
Lot No: 3 Lot title: Snow clearing and winter gritting (pro-active)

1)Short description:

Provision of snow clearing services and winter gritting/salting on a pro-active basis, across 15-30 sites.
2)Common procurement vocabulary (CPV)

90620000, 90630000

3)Quantity or scope:

Responsibilities will include:
To comply with agreed service levels and provide the services agreed to specified health and safety standards.
Provide all reasonable assistance that Scottish Water may require from time to time and resolve operational problems in connection with the services.
Provide Scottish Water with agreed performance data regarding the Service delivered.
Scottish Water and the successful bidder(s) must liaise and at all times act in the interest of Scottish Water in making continuous improvements to service delivery including cost reductions and innovation.
Estimated value excluding VAT
Range: between 100 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)
Lot No: 4 Lot title: Snow clearing and winter gritting (re-active)

1)Short description:

Provision of snow clearing services and winter gritting/salting on a re-active basis, across 20 – 100 sites.
2)Common procurement vocabulary (CPV)

90620000, 90630000

3)Quantity or scope:

Responsibilities will include:
To comply with agreed service levels and provide the services agreed to specified health and safety standards.
Provide all reasonable assistance that Scottish Water may require from time to time and resolve operational problems in connection with the services.
Provide Scottish Water with agreed performance data regarding the Service delivered.
Scottish Water and the successful bidder(s) must liaise and at all times act in the interest of Scottish Water in making continuous improvements to service delivery including cost reductions and innovation.
Estimated value excluding VAT
Range: between 50 000 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices quoted shall be in sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Expressions of interest must be submitted by email to ProcurementHelpline@scottishwater.co.uk by the date indicated in IV.3.4.All applicants will be requested to complete a pre-qualification questionnaire. Questionnaires will be issued electronically to all applicants through an e-tendering system. Responses to pre-qualification questionnaires will be assessed and used to short-list applicants who will be invited to proceed to the next stage of the tender process. Applicants will only be assessed based on the answers provided in the questionnaires (Approximately 30 applicants will be invited to tender). All applicants MUST include in their expression of interest their company’s full postal address and contact details, inclusive of their company registration number. Upon receipt of expression of interest, the applicant will be requested to register on Public Contracts Scotland – Tenders electronic portal. To do this, a web link will be issued by Scottish Water Procurement Helpline once the applicant has expressed interest.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants must complete the technical questions within the pre-qualification questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

SW11/FPA/814
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

This contract notice does not preclude Scottish Water from issuing other contract notices for specific requirements from time to time. The contents of this Notice are sufficient for submissions of pre-qualification data, all other communications are discouraged. Responses to the OJEU Notice will be evaluated based on Section III.2 and only successful applicants following PQQ evaluation will be invited to submit a tender. Scottish Water reserves the right to divide the scope of the contract into lots at tender and contract award stages as it deems appropriate. Applicants who fail to supply all of the information requested in response to this Notice or any resulting tender exercise may risk elimination.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See Section VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 33 of The Utilities Contracts (Scotland) Regulations 2006 as amended (the Regulations) Scottish Water will incorporate a minimum of 10 calendar day standstill period between the communication of the award decision and the decision to enter into the contract with the successful tenderer. A breach of any duty owed under the Regulations is actionable by any economic operator which, in consequence of the breach, suffers, or risks suffering, loss or damage and such proceedings may be brought either the Sheriff Court or Court of Session. Any such action must be brought within 3 months from the date when grounds for the bringing of proceedings first arose unless the Court considers that there is good reason for extending the period within which proceedings may be brought.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.5.2012