Grounds maintenance services Somerset

Grounds maintenance services Somerset

Somerset County Council – Grounds Maintenance Areas 2 and 3.

UK-Taunton: grounds maintenance services

2012/S 122-201868

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Somerset County Council
2nd Floor B/C Link, County Hall
Contact point(s): Southwest One Strategic Procurement Service
For the attention of: David Carpenter
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358184
E-mail: d.carpenter@tauntondeane.gov.uk

Internet address(es):

General address of the contracting authority: http://www.somerset.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0083

Further information can be obtained from: Somerset County Council
2nd Floor B/C Link, County Hall
Contact point(s): Southwest One Strategic Procurement Service
For the attention of: David Carpenter
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358184
E-mail: d.carpenter@tauntondeane.gov.uk
Internet address: http://www.somerset.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Somerset County Council
2nd Floor B/C Link, County Hall
Contact point(s): Southwest One Strategic Procurement Service
For the attention of: David Carpenter
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358184
E-mail: d.carpenter@tauntondeane.gov.uk
Internet address: http://www.somerset.gov.uk

Tenders or requests to participate must be sent to: Somerset County Council
2nd Floor B/C Link, County Hall
Contact point(s): Southwest One Strategic Procurement Service
For the attention of: David Carpenter
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 1823358184
E-mail: d.carpenter@tauntondeane.gov.uk
Internet address: http://www.somerset.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Social protection
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Somerset County Council – Grounds Maintenance Areas 2 & 3.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Somerset.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This contract is for the provision of grounds maintenance, sportsfield and horticultural services to up to 140 educational establishments and 20 corporate properties within 2 of the 3 geographical divisions of the Somerset County Council (SCC) area. It will include grass control of playing fields and amenity areas, field sports facilities preparation- including all weather pitches, turf culture and horticulture works. It is expected that the Contract will be awarded in October 2012 with an anticipated start date of the 3rd of January 2012. The Contract will be for a period of five years, with options to extend for a further two years on a year by year basis. The scope will provide for the potential future inclusion of services of servcies to the 3rd geographical area and for the inclusion of other grounds maintenance related services required by SCC.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=89851.

II.1.6)Common procurement vocabulary (CPV)

77314000, 45112720, 77320000, 77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract is for the provision of grounds maintenance, sportsfield and horticultural services to up to 140 educational establishments and 20 corporate properties within 2 of the 3 defined geographical divisions of the Somerset County Council (SCC) area. These areas broadly cover the North, East and Southeast geographical divisions of the Somerset County Council area.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 250 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will contain options to extend the contract on an annual basis to a maximum extension of two additional years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 3.1.2013. Completion 31.12.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any requirements will be set out in the pre-qualification questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All conditions and requirements will be detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All conditions and requirements will be set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All conditions and requirements will be set down in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: The criteria set down in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPS/SCC/00252
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.7.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The exact number of educational establishments that will be party to the contract, and consequently the value of the contract, cannot be determined until after the contract has been awarded.
(MT Ref:89851).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.6.2012