Grounds Maintenance Services Swindon

Grounds Maintenance Services in the North Territory.

United Kingdom-Swindon: Grounds maintenance services

2013/S 213-370263

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Heritage
The Engine House, Fire Fly Avenue
Contact point(s): procurement Team – For OJEU contract Administrative reasons only – Do not contact in regard to any aspect of tender –
SN3 2EH Swindon
UNITED KINGDOM
E-mail: procurement@english-heritage.org.uk

Internet address(es):

General address of the contracting authority: www.english-heritage.org.uk

Further information can be obtained from: English Heritage
Bessie Surtees House, 41-44 Sandhill
For the attention of: Gill Moss
NE1 3JF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912691218
E-mail: gillian.moss@english-heritage.org.uk
Fax: +44 1912611130

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: English Heritage
Bessie Surtees House, 41-44 Sandhill
For the attention of: Gill Moss
NE1 3JF Newcastle Upon Tyne
UNITED KINGDOM
Telephone: +44 1912691218
E-mail: gillian.moss@english-heritage.org.uk
Fax: +44 1912611130

Tenders or requests to participate must be sent to: English Heritage
Bessie Surtees House, 41-44 Sandhill
For the attention of: Gill Moss
NE1 3JF Newcastle Upon Tyne
UNITED KINGDOM
Telephone: +44 1912691218
E-mail: gillian.moss@english-heritage.org.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services in the North Territory

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. Grounds Maintenance Services in the North Territory covering three contract groups:
Lot 1: North East
Lot 2: Yorkshire Central and Coast
Lot 3: Yorkshire South

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will run for five years with a review and a possibility of one x two year extension.
Estimated combined value over 5 years excluding VAT: £1,500000 – £2,000000
Lot 1: North East
Berwick Ramparts, Barracks and Castle
Norham Castle
Etal Castle
Lindisfarne Priory
Brinkburn Priory
Warkworth Castle
Housesteads Roman Fort
Chesters Roman Fort
Corbridge Roman site.
Derwentcote Steel Furnace
Prudhoe Castle
Hylton Castle
St Pauls Church Jarrow
Tynemouth Priory
Bessie Surtees House
Hadrians Wall unstaffed sites group (Gilsland, Walltown, Whinshields, Cawfields, Sewingshields, Temple of Mithras, Blackcarts, Brunton, Planetrees, Heddon, Denton East&West, Benwell Temple&Vallum )
Lot 2: Yorkshire Coast & Central
Byland Abbey & Abbey Inn
Rievaulx Abbey
Helmsley Castle
Pickering Castle
Whitby Abbey
Scarborough Castle
Kirkham Priory
Wharram Percy DMV
Lot 3: Yorkshire South
Monk Bretton Priory
Roche Abbey
Conisborough Castle
York Cliffords Tower
York ROC Bunker
Aldborough Roman Site
Thornton Abbey
Barton St Peter’s Church
Estimated combined value over five years excluding VAT is between : 1,500,000 and 2,000,000 GBP
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Grounds Maintenance for the North – Lot 1

1)Short description

Lot 1: North East
Berwick Ramparts, Barracks and Castle
Norham Castle
Etal Castle
Lindisfarne Priory
Brinkburn Priory
Warkworth Castle
Housesteads Roman Fort
Chesters Roman Fort
Corbridge Roman site.
Derwentcote Steel Furnace
Prudhoe Castle
Hylton Castle
St Pauls Church Jarrow
Tynemouth Priory
Bessie Surtees House
Hadrians Wall unstaffed sites group (Gilsland, Walltown, Whinshields, Cawfields, Sewingshields, Temple of Mithras, Blackcarts, Brunton, Planetrees, Heddon, Denton East&West, Benwell Temple&Vallum )

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Estimated value over five years excluding VAT
Estimated value excluding VAT: 950 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Grounds maintenance – Lot 2

1)Short description

Lot 2: Yorkshire Coast & Central
Byland Abbey & Abbey Inn
Rievaulx Abbey
Helmsley Castle
Pickering Castle
Whitby Abbey
Scarborough Castle
Kirkham Priory
Wharram Percy DMV

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Estimated value over five years excluding VAT
Estimated value excluding VAT: 450 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Grounds Maintenance – Lot 3

1)Short description

Lot 3: Yorkshire South
Monk Bretton Priory
Roche Abbey
Conisborough Castle
York Cliffords Tower
York ROC Bunker
Aldborough Roman Site
Thornton Abbey
Barton St Peter’s Church

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

Estimated value over five years excluding VAT
Estimated value excluding VAT: 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As Per PQQ

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Suppliers will be expected to complete a pre qualification questionaire which can be downloaded from Contracts Finder https://online.contractsfinder.businesslink.gov.uk/Buyers/Notice%20Sign%20Off.aspx?site=1000&lang=en&NoticeId=1156658

. It then envisaged that the top scoring 5 suppliers from each lot, based on the responses given will be invited to tender. ****The closing date for return of completed PQQ documents by electronic or postal methods is by 13:00hrs on 4th December.****

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

North TerritoryGM Tendering 2013

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2013 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers should download the PQQ document from Contracts Finder https://online.contractsfinder.businesslink.gov.uk:443/Common/View%20Notice.aspx?site=1000&lang=en&NoticeId=1156658 (please send an e-mail to the contact given in this tender should any issues occur). PQQ’s should then be returned to the e-mail given by 13:00 hrs by 4th December 2013.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=77490245

GO Reference: GO-20131030-PRO-5232653

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.10.2013