Grounds Maintenance Services Tender Crescent Purchasing Consortium

Grounds Maintenance Services Tender Crescent Purchasing Consortium

The tender is also available for Higher Education institutions via our colleagues in other Consortia. UK-Salford: grounds maintenance services

2012/S 65-106422

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crescent Purchasing Consortium
Technology House, Lissadel Street
For the attention of: Julie-Ann Garton
M6 6AP Salford
UNITED KINGDOM
Telephone: +44 1612953267
E-mail: J.A.Garton@salford.ac.uk
Fax: +44 1612955599

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/cpc/asp/tenders.asp

Address of the buyer profile: https://in-tendhost.co.uk/cpc/asp/tenders.asp

Electronic access to information: https://in-tendhost.co.uk/cpc/asp/tenders.asp

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cpc/asp/tenders.asp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Crescent purchasing consortium members across the UK. A list is available at www.thecpc.ac.uk. It is a requirement of the tender that the selected Supplier(s) will extend the terms to all eligible institutions, consortia and bodies, as defined by the CPC including further education institutions, sixth forms, academies, schools, museums and other similar organisations who are members of the CPC. The tender is also available for Higher Education institutions via our colleagues in other Consortia. As per our joint contracting programme other bodies that may potentially be interested in accessing the agreement NWUPC (North West Universities Purchasing Consortium http://www.nwupc.ac.uk) and WFEPC (Welsh Further Education Purchasing Consortium http://www.wfepc.com/english/). The CPC reserves the right during the period of this agreement to make subtractions from the list of participating institutions
Technology House, Lissadel Street
M6 6AP Salford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: This PQQ is stage one of the tender for the provision of grounds maintenance services to CPC members across the UK. It is a requirement of the tender that the selected Supplier(s) will extend the terms to all eligible institutions, consortia and bodies, as defined by the CPC including further education institutions, sixth forms, academies, schools, museums and other similar organisations who are members of the CPC. The tender is also available for Higher Education institutions via our colleagues in other Consortia. As per our joint contracting programme other bodies that may potentially be interested in accessing the agreement include NWUPC (North West Universities Purchasing Consortium http://www.nwupc.ac.uk) and WFEPC (Welsh Further Education Purchasing Consortium http://www.wfepc.com/english/). The CPC reserves the right during the period of this agreement to make subtractions from the list of participating institutions.

NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The purpose of this exercise is to put a framework agreement in place with a number of suppliers for the provision of grounds maintenance services. The successful suppliers will be expected to offer an grounds maintenance services to include grass cutting, grass maintenance, hard surface maintenance, shrub border maintenance, hedge and fenceline maintenance, tree maintenance, sports pitch marking and maintenance and snow and ice clearance.
This PQQ is stage one of the tender for the provision of grounds maintenance services to CPC members across the UK. It is a requirement of the Tender that the selected Supplier(s) will extend the terms to all eligible Institutions, Consortia and Bodies, as defined by the CPC including further education institutions, sixth forms, academies, schools, museums and other similar organisations who are members of the CPC. The tender is also available for Higher Education institutions via our colleagues in other Consortia. As per our joint contracting programme other bodies that may potentially be interested in accessing the agreement include NWUPC (North West Universities Purchasing Consortium http://www.nwupc.ac.uk) and WFEPC (Welsh Further Education Purchasing Consortium http://www.wfepc.com/english/). The CPC reserves the right during the period of this agreement to make subtractions from the list of participating institutions.

The CPC shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the tenderers. The CPC has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The framework agreement is intended to commence 1 September 2012 for an initial period of 3 years. Consideration will be given to extending the agreement for a further 1 year, subject to satisfactory performance and the agreement of all parties.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.8.2015

Information about lots

Lot No: 1 Lot title: Grounds maintenance services East Anglia

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the East Anglia Region of England. Currently there are 69 CPC members in this region.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Grounds maintenance services East Midlands

1)Short description

Grounds maintenance services framework agreement available to CPC members in the East Midlands Region of England. This is currently circ 87 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Grounds maintenance services London

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the London Region of England. Currently there are circa 104 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Grounds maintenance services Northern Ireland

1)Short description

Grounds maintenance services framework agreement, available to CPC members in Northern Ireland. Currently there are circa 7 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Grounds maintenance services North East

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the North East of England. Currently there are circa 49 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Grounds maintenance services North West

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the North West of England. Currently there are circa 115 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Grounds maintenance services Scotland

1)Short description

Grounds maintenance services framework agreement, available to CPC members in SCOTLAND. Currently there are circa 10 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Grounds maintenance services South East

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the South East of England. Currently there are circa 232 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Grounds maintenance services South West

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the South West of England. Currently there are circa 79 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Grounds maintenance services Wales

1)Short description

Grounds maintenance services framework agreement, available to CPC members in Wales. Currently there are circa 19 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Grounds maintenance services West Midlands

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the West Midlands of England. Currently there are circa 98 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Grounds maintenance services Yorkshire

1)Short description

Grounds maintenance services framework agreement, available to CPC members in the Yorkshire region of England. Currently there are circa 90 members.
2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in II.1.5.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ. Candidates will need to provide as part of the request to participate process details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: Minimum annual turnover 150 000 GBP must pass a financial evaluation – see PQQ for details.
Minimum insurance cover: employers liability 5 000 000 GBP.
Public liability 5 000 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: As per PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPC/JAG/01/2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The CPC will be using the In-Tend system to carry out this tender. In order to express your interest in this tender, please log on to https://in-tendhost.co.uk/cpc/asp/tenders.asp.

Section II.3 – dates refer to the initial 3 year duration of the framework agreement.
Section IV.3.5 – dates are an estimate.
Section II.1.4 – maximum number of participants to the framework envisaged is 8 per lot.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

29.3.2012