Grounds Maintenance Services Tender North Wales
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both Services.
UK-Colwyn Bay: Grounds maintenance services
2013/S 012-015494
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Police and Crime Commissioner for North Wales
Procurement Department, Alexander House, Force Headquarters, Abergele Road
For the attention of: Chris Buckingham
LL29 8AW Colwyn Bay
UNITED KINGDOM
Telephone: +44 1492804051
E-mail: procurement@nthwales.pnn.police.uk
Internet address(es):
General address of the contracting authority: www.north-wales.police.uk
Address of the buyer profile: www.policeprocurementnorthwest.co.uk
Further information can be obtained from: Bluelight E- tendering website
Internet address: www.bluelight.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight E-tendering website
Internet address: www.bluelight.gov.uk
Tenders or requests to participate must be sent to: Bluelight E-tendering website
Internet address: www.bluelight.gov.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Grounds Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The North Wales geographic area.
NUTS code UKL
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The North Wales geographic area.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
NWP.QTLE.8ZMNZ3 – contract for the provision of grounds maintenance services to both North Wales Police (NWP) and the North Wales Fire And Rescue Service (NWFRS). Contract period is for 12 months commencing april 2013 with the option to extend for a further 4 years in multiples not exceeding 12 months.
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both Services. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than one supplier by regional area if it is economically advantagous. If this were to be considered it would be in three areas Western, Central and Eastern.
The NWP property portfolio comprises of approximately 61 properties ranging from small localised stations to large multi occupancy buildings including specialist properties such as the air base and firing ranges.
The NWFRS property portfolio comprises of approximately 47 properties including small localised retained fire stations to office buildings. It is important to note that both services have properties within the whole of the North Wales geographic area.
The Force and Service will require the successful contractor to be able to evidence both experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and be able to undertake programmed work.
Please note this tender exercise is being undertaken via the Bluelight e tendering portal at www.bluelight.gov.uk and NO correspondence will be entered into outside of this. Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents.
North Wales Police are seeking a suitable supplier to provide grounds maintenance services to properties belonging to both Services. The preferred option is a single supplier to provide the service across the whole geographic area but consideration may be given to awarding to more than one supplier by regional area if it is economically advantagous. If this were to be considered it would be in three areas Western, Central and Eastern.
The NWP property portfolio comprises of approximately 61 properties ranging from small localised stations to large multi occupancy buildings including specialist properties such as the air base and firing ranges.
The NWFRS property portfolio comprises of approximately 47 properties including small localised retained fire stations to office buildings. It is important to note that both services have properties within the whole of the North Wales geographic area.
The Force and Service will require the successful contractor to be able to evidence both experience and best practice in the areas of horticulture, arboriculture, landscaping and grounds maintenance and be able to undertake programmed work.
Please note this tender exercise is being undertaken via the Bluelight e tendering portal at www.bluelight.gov.uk and NO correspondence will be entered into outside of this. Potential suppliers should register free of charge at this site to enable the downloading of the relevant tender documents.
Expressions of Interest are open until – 15th February 2013
Last date for Questions – 20th February 2013
CLOSING DATE – 14.00 Monday 4th March 2013
II.1.6)Common procurement vocabulary (CPV)
77314000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
No guarantee of volume or value can be given in respect of this contract, any information provided in the tender documents provided is based on historical data.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
THe right is reserved to require a parent company guarantee and or suitable performance bond or bank guarantees to secure any advance payment / warranty or maintenance as felt apprpriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tendered prices must be in Sterling, any invoices will be paid in sterling with settlement within 30 days of receipt of a correctly completed invoice after the goods or service has been received.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
To be specified in the tender documents, full independent financial background checks will be carried out prior to the award of any contract.
To be specified in the tender documents, full independent financial background checks will be carried out prior to the award of any contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
To be specified in the tender documents.
Minimum level(s) of standards possibly required:
To be specified in the tender documents.
Information and formalities necessary for evaluating if requirements are met:
To be specified in the tender documents.
Minimum level(s) of standards possibly required:
To be specified in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NWP.QTLE.8ZMNZ3.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.2.2013 – 20:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.3.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.3.2013 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff members of North Wales Police and The Office Of The Police And Crime Commissioner For North Wales.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff members of North Wales Police and The Office Of The Police And Crime Commissioner For North Wales.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
To express an interest in this tender and download documents please go to the bluelight e tendering portal at www.bluelight.gov.uk
If you have any questions in relation to this tender opportunity please log into the bluelight system and use the questions and answer facility – please note that no correspondence will be entered into outside of the system.
The contract is open to those forces and services named in the tender documents.
Police Forces In The North West Region are fully supportive of all aspects of diversity including ethnicity, race, religion, age, gender, disability and sexual orientation. in this respect police forces welcome expressions of interest from the ethnic minority, disabled and other diverse business communities and the voluntary sector.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Head of Procurement
Procurement Department, Alexander House FHQ Glanydon
LL29 8AW Colwyn Bay
UNITED KINGDOM
E-mail: procurement@nthwales.pnn.police.uk
Telephone: +44 1492804247
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:14.1.2013