Grounds Maintenance Services to Wirral Grammar School for Boys

Grounds Maintenance Services to Wirral Grammar School for Boys

Wirral Grammar School for Boys are looking for best value to deliver a planned programme of grounds maintenance and improvements, embracing changes of use within the school.

United Kingdom-Bebbington: Grassing services

2013/S 250-438931

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wirral Grammar School for Boys
Cross Lane, Wirral
Contact point(s): Watson Lennard & Payne LTD, Ingledene House, Wynnstay Lane, Marford, Wrexham, LL12 8LF
For the attention of: Phil Watson
CH63 3AQ Bebbington
UNITED KINGDOM
Telephone: +44 1978853123 / 7889506380
E-mail: phil.watson@thefoodserviceconsultancy.co.uk
Fax: +44 1978852102

Further information can be obtained from: Watson Lennard & Payne Ltd
Ingledene House, Wynnstay Lane, Marford
For the attention of: Phil Watson
LL12 8LF Wrexham
UNITED KINGDOM
Telephone: +44 1978853123/ 7889506380
E-mail: phil.watson@thefoodserviceconsultancy.co.uk
Fax: +44 1978852102

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services to Wirral Grammar School for Boys.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Wirral Grammar School for Boys.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Grounds Maintenance Services for Wirral Grammar School for Boys.
II.1.6)Common procurement vocabulary (CPV)

77314100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Wirral Grammar School for Boys are looking for best value to deliver a planned programme of grounds maintenance and improvements, embracing changes of use within the school.
Estimated value excluding VAT: 100 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract to be let for 3 years with an option to extend up to 5 years subject to satisfactory performance over initial period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment within 30 days following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: School is look for company with experience to manage changes and developments arising from re-organisation of school facilities, whilst maintaing grounds upkeep to a termly timetable of usage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate experience and expertise in the sector and currently operate within a 50-mile radius of the location. Shortlisting for tender will be subject to financial status and suitable references, plus demonstration of adaptability and capability in the sector.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of last 3 years’ audited accounts required at pre-qualification stage.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum 3 years’ experience in the sector. Parties will be able to demonstrate standards and expereince via client references and site visits, together with information relating to standards of compliance to government legislative requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Selection for formal invitation to tender will be by evaluation of experience, reputation in the sector, financial standing, evidence of operational activity within a 50-mile radius of the contract location and compliance with prevailing legislation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost Factors. Weighting 30 points

2. Experience. Weighting 15 points

3. Resources. Weighting 15 points

4. Adaptability and Flexibility. Weighting 15 points

5. References/Site Visits. Weighting 10 points

6. Financial Guarantees. Weighting 10 points

7. Policies and Procedures. Weighting 5 points

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

N/A.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.1.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 28.2.2014 – 12:00 noon
Place:

Wirral Grammar School for Boys.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: School Governors, Director of Finance and Estates, Consultants.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

II.1.4) Information on framework agreement:
Estimated value excluding VAT: GBP 100 000 per annum
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Governing Body of Wirral Grammar School for Boys
As School

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Reference to governing body within 14 days of decisions or shortlisting.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.12.2013