Grounds Maintenance Tender Caerphilly
Framework for grounds maintenance sub contractors.
UK-Ystrad Mynach: grounds maintenance services
Section I: Contracting authority
Caerphilly County Borough Council
Procurement Services, Penallta House, Tredomen Park, Hengoed
For the attention of: Mrs Anne Knibbs
CF82 7PG Ystrad Mynach
Telephone: +44 1443863382
Fax: +44 1443863167
General address of the contracting authority: http://www.caerphilly.gov.uk/
Address of the buyer profile: http://www.caerphilly.gov.uk/site.aspx?s=n7CheuMhC0IWar2sIP9WijMbIIgI2cKre518d7MDgKU=
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Caerphilly County Borough Council.
NUTS code UKL
Number of participants to the framework agreement envisaged: Further information will be available in the ITT Documentation however it is envisaged that there will be 4 to 5 suppliers on each lot of the framework
Duration of the framework agreement
Duration in years: 3 years with an option to extend for a further period of up to 12 months
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 5 000 000,00 GBP
Community Benefits apply to this contract, Further details: the organisation is committed to contributing to the social, economic and environmental well being of the wider community. Accordingly, while the requirement to do so will not be mandatory, the successful contractors are encouraged to consider opportunities to provide added value to the community through various means such as community initiatives, recruitment and training of long term economically inactive persons to assist in delivering any projects. Organisations will also be encouraged to consider offering educational opportunities, training opportunities (such as apprenticeships/NVQs), and other training such as work experience to schools and colleges where appropriate, during the life of the contract, however this should in no way impact on the current workforce you employ.
77314000, 45112711, 77313000, 77310000, 77314100, 77211300, 77211400, 77211500, 77340000, 77211600, 77342000, 77320000, 77312000, 77312100, 45112710, 45112712, 45112714, 45112723, 45112720, 80000000, 80500000, 80521000, 80210000
Tenders may be submitted for one or more lots
The framework will be for a period of 3 years with an option to extend for a further period of up to 12 months and will include call offs from a schedule of rates and mini competition options.
Works will be issued generally in small packages (daily/weekly/monthly) although there will also likely be requirements for longer term packages of work.
Provision of services is required all year round and contractors will be expected to be able to respond to urgent and emergency call outs at all times with a maximum 1 hour response rate for tree related works.
Suppliers should expect there to be seasonal peaks and troughs and in particular should be able to deal with higher demands during the spring and summer months accordingly.
Contractors will be expected to undertake the work themselves and NOT use sub contractors.
CRB Checks may be required in certain circumstances and suppliers must be willing to undertake CRB Checks on appropriate staff where required. Further information will be provided in the pre-qualification / ITT documentation.
The framework will be based on a variety of scheduled works and ad hoc requirements across the borough but will be used on an as and when required basis and therefore there can be no guarantee of the amount of use under the framework.
It is envisaged that the framework will be divided into multiple lots and offers can be received for one or more lots. Participants will be asked to indicate the Lots that they are interested in tendering for at the pre-qualification (PQQ) stage. The lots will be split into the following categories:
Lot 1 – tree work / hedgecutting.
Lot 2 – Shrub / Floral Bed Maintenance & Grass Cutting.
Lot 3 – field maintenance.
Lot 4 – flail mowing / associated works.
Lot 5 – spraying.
Lot 6 – watering (hanging baskets, tubs, troughs flower beds etc).
Lot 7 – hard and soft landscaping works.
Further details, specifications and lots will be made available in the pre-qualification and / or ITT documentation.
Estimated value excluding VAT: 5 000 000 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: As specified in the pre-qualification documentation and /or ITT documentation.
Minimum level(s) of standards possibly required: As specified in the pre-qualification documentation.
As specified in the pre-qualification documentation.
Minimum level(s) of standards possibly required:
As specified in the pre-qualification documentation.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As specified in the PQQ and ITT documentation.
Additional information about electronic auction:
For opening of pre-qualification questionnaires – Ty Penallta, Ystrad Mynach CF82 7PG, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of Caerphilly County Borough Council.
Section VI: Complementary information
Reference to project(s) and/or programme(s): It is possible that certain aspects of the work to be undertaken may be covered by grant funding through Welsh Government or WEFO including but not limited to Head of Valleys, RDP, VRP, ERDF and ESF Convergence programmes.
All interested parties are to express an interest in the advert by e-mail to Anne Knibbs on email@example.com.
Companies must then register on the e-tendering system Proactis Plaza using the following link: http://www.proactisplaza.com/supplierportal – suppliers that fail to register will not be invited to tender for this process.
The deadline for Expressions of Interest in this project is Tuesday 1.5.2012 at 17:00hrs.
A supplier guide has been produced to assist suppliers with the registration and etendering process which can be found on the Caerphilly County Borough Council Procurement Webpages http://www.caerphilly.gov.uk/site.aspx?s=6eKKgN1oWTyz87ump0qiSw==.
A Supplier Day will be held on Thursday 3.5.2012 where suppliers will be able to ask questions relating to the framework and the tendering process.
Although attendance is not mandatory it is recommended as it will give a brief guide on How to Tender and may assist you in making a decision to tender.
All suppliers that wish to attend this Supplier Day must notify Anne Knibbs or Natasha Ford by 17:00 hrs on Tuesday 1.5.2012.
Buy4Wales Reference Number: 29662.
VI.5)Date of dispatch of this notice:19.4.2012