Grounds Maintenance Tender Denbighshire

Denbighshire County Council
County Hall, Wynnstay Road
For the attention of: Ian Hewitt
LL15 1YN Ruthin
UNITED KINGDOM
Telephone: +44 1824706957
E-mail: ian.hewitt@denbighshire.gov.uk

Internet address(es):

General address of the contracting authority: www.denbighshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0280

Electronic access to information: https://www.proactisplaza.com/?cid=DCC

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/?cid=DCC

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: no

Grounds Maintenance (Highways).

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Denbigishire.

NUTS code UKL13

The notice involves a public contract

Denbighshire County Councils’ Highways and Environmental Services requires provision under Contract of highway grounds maintenance services at various frequencies, on highways throughout Denbighshire County Council.
Rural Highway verge cutting and hedge cutting:
For the purpose of the Contract, for rural highway verge cutting and hedge cutting, the County has been divided into separate Zones, and each Zone shall be awarded as a separate Contract.
The Works are divided into 6 Zones being:
Zone 1 — M.A.G. areas — Rhyl, Prestatyn and Elwy;
Zone 2 — M.A.G. area — Denbigh;
Zone 3 — M.A.G. area — Ruthin;
Zone 4 — M.A.G. area — Dee Valley;
Zone 5 — County wide — Trunk roads;
Zone 6 — County wide — Principal roads;
Plans of Zones 1 to 6 are included in tender.
Details of the exact boundaries will be provided to each contractor at the award of Contracts.
To enable the Contractor to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), he must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.
Weed Spraying:
For the purpose of the Contract for weed spraying the Contract shall be awarded for the whole of Denbighshire County Council (Zone 7).
The expected duration of the contract agreement will be 3 years plus a further 2 years subject to satisfactory performance and quality assessment. It is anticipated that the initial 3 year period will be from 1.5.2015 to 30.4.2020.
The potential value of the contract will be circa 130 000 GBP per annum, circa 390 000 GBP over the initial 3 year period and circa 650 000 GBP over the potential lifetime of the contract.
Denbighshire County Council encourages responses from Potential Providers demonstrating innovation with regard to delivering Value for Money principles namely ‘Quality’, ‘Performance’, ‘Cost’ and ‘Sustainable Community Benefit’.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=23739

77314000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for all lots

Variants will be accepted: no

Options: no

This contract is subject to renewal: no

Duration in months: 60 (from the award of the contract)

M.A.G Areas — Rhyl, Prestatyn, and Elwy Districts, Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 2 — M.A.G. area — Denbigh district, Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 3 — M.A.G. area — Ruthin district, Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 4 — M.A.G. area — Dee Valley district, Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 5 — Trunk roads — (County wide), Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 6 — Principal roads (County wide), Cutting of Rural Verges and Hedge Cutting.

77314000

GBP 92,000.

Zone 7 — Weed spraying of highways (County wide), Weed spraying of highways.

77314000

GBP 100 000.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To enable the Contractor(s) to be considered for works on Trunk and Principal roads (Zones 5 and 6 respectively), they must be able to demonstrate that Operatives have the necessary Sector Scheme 12 D accreditation in Units T1 & T2 at the time of tender submission.

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

17.4.2015 – 15:00

English.

Contractors should note that this tender is being undertaken using an electronic tendering system. Details of how to register and access the documentation are given below. No paper tender documents will be issued or received.
Instructions to Express Interest and Access Documentation

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com/?cid=DCC

2. Please note — If you are already registered on the Proactis portal please Login using your existing details and start at Step 12 of these instructions if not go to STEP 3.
3. Click the ‘Register Now’ button at the bottom of the window.

4. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

5. Please make a note of the Organisation ID and User Name, then click ‘Register’
6. You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to Enter Organisation Details.
7. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.
8. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice as this will give you access to the tender process.
9. In the Select Buyer Organisation please select Denbighshire County Council (although you may register with other buying organisations at the same time if you wish)
10. Accept the Terms and Conditions and then click ‘Next’. This takes you in to the Welcome window.
11. In the ‘Welcome’ window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
12. Now click ‘Done’ and you will enter the Supplier Home page.
13. On the left of the screen click ‘Opportunities’.
14. Click the ‘Requests from Buyers’ command. This will take you to the list of current opportunities available to you.
15. Click the Project ID that relates to this notice, this will take you into the PQQ or Tender Request. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.
16. In the ‘Details of a Request from a Buyer’ screen please note the closing time and date for completion of the relevant project. Please review the ‘Items’ tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There also instructions on how to complete your submission in the Guidance for Bidders document held in this section
17. You can now either ‘Create a Response’ to, or “Decline” this opportunity.
18. Once you have started to complete your response to the opportunity and wish to save and return later click ‘Save’ having made a note of the Response reference number. The next time you Login to access the opportunity please go to the ‘My Responses to Buyers’ tab and identify the relevant response that you previously saved. If you inadvertently create any additional responses please note that any information that you have already input into the initial or subsequent responses does NOT carry over to any new response and you may lose anything already input.
19. If you are adding attachments at any point in the process please ensure that you click the ‘Add to Library’ button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.
20. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

21. If you require any further assistance please contact Helen Sutton by email to Helen sutton@denbighshire.gov.uk, or by telephone on +44 1824706014

(WA Ref:23739)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Community Benefits.

13.3.2015