Grounds Maintenance Tender Folkestone

Grounds Maintenance Tender Folkestone

Maintenance of Public Parks, Open Spaces, Housing Land, Cemeteries and General Amenity Areas including, but not limited to: 2 Green Flag Parks, 1 700 000 m² of Grass Maintenance, 175 000 m² of Shrub Beds, Rose Beds and Herbaceous Beds, 29 000 m of Hedges, 3 500 m² of Annual Flower Beds, 15 Sports Facilities, 1 000+ Trees, 900 km of Road Verge Maintenance, Approximately 150 Burials per annum.

UK-Folkestone: grounds maintenance services

2012/S 229-377481

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Procurement
For the attention of: Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853356
E-mail: tenders@shepway.gov.uk
Fax: +44 1303853388

Internet address(es):

General address of the contracting authority: www.shepway.gov.uk

Address of the buyer profile: www.shepway.gov.uk

Further information can be obtained from: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Procurement
For the attention of: Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853356
E-mail: tenders@shepway.gov.uk
Fax: +44 1303853388
Internet address: www.shepway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Procurement
For the attention of: Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853356
E-mail: tenders@shepway.gov.uk
Fax: +44 1303853388
Internet address: www.shepway.gov.uk

Tenders or requests to participate must be sent to: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Procurement
For the attention of: Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853356
E-mail: tenders@shepway.gov.uk
Fax: +44 1303853388
Internet address: www.shepway.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Shepway District – Kent.
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This contract will comprise the provision of the following services within the Shepway District Council administrative area:
— Maintenance of Public Parks, Open Spaces, Housing Land, Cemeteries and General Amenity Areas including, but not limited to:
— 2 Green Flag Parks,
— 1 700 000 m² of Grass Maintenance,
— 175 000 m² of Shrub Beds, Rose Beds and Herbaceous Beds,
— 29 000 m of Hedges,
— 3 500 m² of Annual Flower Beds,
— 15 Sports Facilities,
— 1 000+ Trees,
— 900 km of Road Verge Maintenance,
— Approximately 150 Burials per annum,
— Park Gate Unlocking and Locking,
— Approximately 60 Playgrounds,
— Approximately 1 500 items of Park Furniture,
— Mobile Park Keeping duties, including: Litter Collection, Litter Bin Emptying and other Cleansing Duties,
— Public Convenience Cleaning and Maintenance,
— Sports Bookings, Attendance and Income Collection,
— Events Management and Administration,
— Parks Handyman Service.
II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 26 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The proposed contract will be awarded for an initial period of 10 years and will have the option to extend the contract for a further period of 2 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 4.11.2013. Completion 3.11.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Full details will be available in the PQQ and ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details will be provided in the ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Full details will be provided in the PQQ documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Following completion of PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Full details will be provided in PQQ and ITT documentation.
Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract as detailed has been scoped to take into account the priorities of Shepway District Council relating to economic, social and environmental well-being. These priorities are described in the invitation to tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.
(MT Ref:93977).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
Telephone: +44 207947966

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Part 9, Regulations 47 (enforcement obligations) of the Public Contracts Regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2012