Grounds Maintenance Tender – Historic Environment Scotland

Grounds Maintenance Tender – Historic Environment Scotland

Historic Environment Scotland is seeking a supplier to carry out grounds maintenance services at 9 geographical Locations throughout Scotland.

United Kingdom-Edinburgh: Grounds maintenance services

2019/S 222-544875

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Historic Environment Scotland
Postal address: Longmore House, Salisbury Place
Town: Edinburgh
NUTS code: UK
Postal code: EH9 1SH
Country: United Kingdom
E-mail: vicky.shanley@hes.scot
Telephone: +44 1316688866
Fax: +44 1316688877
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Other activity: Tourism, Built Environment, Conservation

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Historic Environment Scotland is Seeking a Supplier to Carry Out Grounds Maintenance Services at 9 Geographical Locations Throughout Scotland.

II.1.5)Estimated total value

Value excluding VAT: 2 058 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Stirling Castle — HES/C/3995

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM77

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for the Stirling Castle area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Holyrood Park – HES/C/3993

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for Holyrood Park during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 23 994.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

East Lothian – HES/C/3994

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM73

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for the East Lothian area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 84 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Perthshire – HES/C/3996

Lot No: 4

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM77

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a Supplier to provide grounds maintenance services for the Perthshire area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Highland – HES/C/3997

Lot No: 5

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM6

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a Supplier to provide grounds maintenance services for the Highland area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 420 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fort George – HES/C/3998

Lot No: 6

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:

Fort George.

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for Fort George during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 348 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fife and Tayside – HES/C/3999

Lot No: 7

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM72
Main site or place of performance:

Fife and Tayside.

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for the Fife and Tayside area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 1.4.2020 to 31.3.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Shetland – HES/C/4000

Lot No: 8

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM66

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for the Shetland area during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/04/2020
End: 08/04/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 9.4.2020 to 8.4.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lochgilphead and Oban – HES/C/4036

Lot No: 9

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Lochgilphead and Oban.

II.2.4)Description of the procurement:

Historic Environment Scotland are seeking a supplier to provide grounds maintenance services for the Lochgilphead and Oban areas during the months of April to October. Work outside these months may also be required.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Technical) / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 210 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 24/04/2020
End: 23/04/2022
This contract is subject to renewal: yes
Description of renewals:

The contract will cover the period from 24.4.2020 to 23.4.2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential supplier will not have financial difficulties that endanger their ability to perform the contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If suppliers cannot provide any of the assurances as detailed above and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/12/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract will cover the period from Spring 2020 to Spring 2022 with 2 (two) options to extend for an additional 24 + 24 months. The maximum contract period will therefore be 6 (six) years dependent upon satisfactory completion of all aspects of the contract to date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=604451

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

By providing training opportunities with vocational qualifications, apprenticeships, work placements, together with the potential involvement of SMEs, third sector and supported businesses in delivery of this contract.

(SC Ref:604451)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=604451

VI.4)Procedures for review

VI.4.1)Review body

Official name: Historic Environment Scotland
Postal address: Longmore House, Salisbury Place
Town: Edinburgh
Postal code: EH9 1SH
Country: United Kingdom
E-mail: procurement@hes.scot
Telephone: +44 1316688866
Fax: +44 1316688877Internet address: http://historicenvironment.scot
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/11/2019