Grounds Maintenance Contract Surrey 2020

Grounds Maintenance Contract Surrey 2020

1) Cutting and maintenance of grassed areas; 2) The collection of leaves and litter from all communal areas.

United Kingdom-Leatherhead: Grounds maintenance services

2020/S 012-024187

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Mount Green Housing Association
Postal address: 26 Bridge Street
Town: Leatherhead
NUTS code: UK
Postal code: KT22 8BZ
Country: United Kingdom
Contact person: Procurement Team
E-mail: procurement@effefftee.co.uk
Telephone: +44 1689885080
Fax: +44 1689885081
Internet address(es):Main address: http://www.effefftee.co.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from another address:
Official name: Faithorn Farrell TImms LLP
Postal address: 1 Knoll Rise, Central Court
Town: Orpington
NUTS code: UKJ
Postal code: BR6 0JA
Country: United Kingdom
Contact person: Procurement Team
E-mail: procurement@effefftee.co.uk
Telephone: +44 1689885080
Internet address(es):Main address: www.effefftee.co.uk

Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T1-5351 Mount Green HA Grounds Maintenance Contract

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

The delivery of grounds maintenance services to properties owned and managed by Mount Green HA.

II.1.5)Estimated total value

Value excluding VAT: 1 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

77314000
77340000
77342000

II.2.3)Place of performance

NUTS code: UKJ25
NUTS code: UKJ26
Main site or place of performance:

Schemes and sites owned and managed by Mount Green HA in and around Surrey.

II.2.4)Description of the procurement:

The services required by this contract, can include but are not restricted to:

1) Cutting and maintenance of grassed areas;

2) The collection of leaves and litter from all communal areas;

3) Weed control (hard and soft landscaped areas);

4) Shrub, hedge and rose maintenance;

5) Management of trees on a day to day basis;

6) Tree surveys, every 3 years and any resultant major works to trees.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

It is intended that the contract will commence in August 2020 and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by MGHA, for an extension of up to a further 3 years and 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 10 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The tender documents set out in detail the mechanism to establish contract extensions beyond the first 5 year term of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The requirements are set out within tender document 1.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 180 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/02/2020
Local time: 12:00
Place:

Faithorn Farrell Timms LLP.

Information about authorised persons and opening procedure:

Appointed Officer of the procurement team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=218589

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:218589)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: W2 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: http://www.effefftee.co.uk

VI.4.2)Body responsible for mediation procedures

Official name: High Court of England and Wales
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: W2 2LL
Country: United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom

VI.5)Date of dispatch of this notice:

16/01/2020