Groundwater Treatment and Environmental Monitoring

Groundwater Treatment and Environmental Monitoring

The Council wishes to procure a suitably qualified service provider to operate a water treatment plant that is designed to treat groundwater contaminated with gas works waste and the effluent from a municipal refuse tip.

UK-Derby: environmental services

2012/S 206-339025

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Ray Poxon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Ray Poxon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: http://www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Ray Poxon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: https://in-tendhost.co.uk/derbyshirepartnership

Tenders or requests to participate must be sent to: Derby City Council
Norman House, Friary Street
Contact point(s): Business Support (Hub 2)
For the attention of: Tender Receipting Officer
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Groundwater Treatment and Environmental Monitoring.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council wishes to procure a suitably qualified service provider to operate a water treatment plant that is designed to treat groundwater contaminated with gas works waste and the effluent from a municipal refuse tip. The groundwater is held within a 40 hectare area by means of a Bentonite containment wall which the successful contractor will be required to monitor on a regular basis. The contract also includes a requirement to monitor two closed cell waste repositories by means of regular sampling from a series of sampling wells. The standards for the discharge of water from the water treatment plant and the monitoring of the closed cell repositories have been set by the Environment Agency via a number of EA licences. The site is located at Pride Park, Derby. Pride Park is located approximately 2.5 kilometres to the South East of Derby city centre, at National Grid Reference SK 372 352.
The scope of the contract will include, groundwater treatment plant operation including:
Treatment of abstracted groundwater.
Comply with requirements set out in the discharge consent and Environmental Permitting regulations.
Qualified operatives and personnel – Site Operatives / Supervisors will be suitably qualified (HNC Chemistry or equivalent – or have relevant experience, such that they have the capability to understand the fundamentals of the treatment process and carry out routine maintenance on the continuous monitoring equipment).
Emergency procedures and 24 Hours call-out service (2 hour response required).
Environmental monitoring.
Sampling & analysis.
Monitoring and maintenance.
Record keeping.
Health and safety and security at the plant.
A two stage procurement process is being used in accordance with the restricted procedure as defined in the Public Contracts Regulations 2006 (Statutory Instrument No 5).
Stage one of this process comprises this pre-qualification process, designed to identify and shortlist suitable potential suppliers. Stage two will be the formal tender process involving those organisations identified and selected from stage one. The shortlist will be likely to include approximately five organisations.
The Contract period is three years, the contract is estimated to commence March 2013 with the option to extend for a further two years in annual increments. The maximum contract period is five years.
The Council intends to accept tenders for the whole of the package only.
II.1.6)Common procurement vocabulary (CPV)

90700000, 90733800, 90733900, 65120000, 90733700

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council wishes to procure a suitably qualified service provider to operate a water treatment plant that is designed to treat groundwater contaminated with gas works waste and the effluent from a municipal refuse tip. The Contract period is three years.
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further two years in annual increments. The maximum contract period is five years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be outlined within the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Council will rank the Organisations according to their total score and anticipate inviting the highest five ranked Organisations to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TD0555
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds
VI.3)Additional information

This process is being managed electronically, please go to Source Derbyshire to obtain the tender documents and follow the process below:
— Go to www.sourcederbyshire.co.uk,

— Look for the contract advert under ‘view all live contracts’,
— Click on the contract title (Provision of a Groundwater Treatment and Environmental Monitoring) and use the link on the right hand side of the advert ‘apply online’ to take you to our e-tendering system (https://in-tendhost.co.uk/derbyshirepartnership/aspx/Home) where you can express your interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system).

This is done by:
Selecting ‘Tenders’.
Select ‘current’.
Look for the tender you want to request the documents for – select ‘view details’ on the bottom right.
If not registered then select ‘register’ highlighted yellow follow the instructions and complete the registration form, ensuring you complete the sections – company details and company contact details and submit.
Click that you confirm you wish to express interest.
The system will then send you an email with a ‘user id’ which you can use to log into the system (retain this email for future reference). A second email will be sent explaining that the documents have been published to your area of the Derbyshire Partnership website.
Select the hyperlink to take you to the website, and login using the details received.
Once logged in, select ‘my tenders’.
Select ‘view details’.
Select relevant stage tab (PQQ).
Under options select ‘download’.
You should be able to view and download the documents and save to your personal computer for completion, along with instructions on how to make a submission.
If you have any problem please contact procurement@derby.gov.uk.

(MT Ref:94394).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.10.2012