Gully Cleaning Services Wolverhampton

Gully Cleaning Services Wolverhampton

The Provision of Gully Cleansing and Ancillary Services and The Maintenance of Land and Highway Drainage – 2013.

United Kingdom-Wolverhampton: Gully cleaning and emptying services

2013/S 137-238337

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
For the attention of: Valerie Powers
WV1 1RL Wolverhampton
UNITED KINGDOM
Telephone: +44 1902555095
E-mail: Intend@wolverhampton.gov.uk
Fax: +44 1902555095

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Address of the buyer profile: http://www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

WOL – The Provision of Gully Cleansing and Ancillary Services and The Maintenance of Land and Highway Drainage – 2013
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wolverhampton.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This contract is for the cleansing of all carriageways, footways, subways, precinct and footpath troughs as required to help in the achievement of the Councils objectives and improve the quality of life for local people.
Lot 1 Gully Cleansing and Ancillary Services
There are approximately 38 000 carriageways gullies which are cleansed annually. The contract will be run in conjunction with Council operated staff and vehicles. The contractor will be issued with blocks of approximately 4 000 gullies to cleanse; once these have been completed to the satisfaction of Wolverhampton City Council further tranches of work will be issued. The contractor will operate in one half of the City of Wolverhampton, however at the Councils discretion they might be asked to operate anywhere within the boundaries of Wolverhampton. Where flooding problems have been identified, gullies could be emptied more frequently, the contractor will be notified when additional emptyings are required and their locations.
Ancillary Services
The successful contractor might be called upon to attend emergency call outs within one hour of being notified by Public Realm Services. These call outs might be in normal contracted hours or as an out of hours call out. Examples of such a call out include, but are not limited to, flooding, blocked gullies, retrieving keys for members of the public, assisting Police in their investigations and the emptying of contaminated gullies. Once gully emptying operations have commenced during normal working hours any call out received by the contractor will be charged at the normal contractual rates, and not treated as an out of hours call out.
Lot 2 Land and Highway Drainage Maintenance
The work comprises Land Drainage and an occasional Highway Drainage maintenance work to be carried out anywhere within the Wolverhampton City boundary. The tenderer is advised that the services or works can involve working where vehicular access is difficult. The successful contractor will be called upon to carry out works at short notice (within one hour) and his tender rates will reflect this requirement. There is no guarantee given, or implied, that there will be continuous work available during the term of the contract.
The Contractor will provide the necessary equipment specified for the duration of this contract.
II.1.6)Common procurement vocabulary (CPV)

90640000, 90641000, 90642000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 992 760 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.12.2013. Completion 30.11.2017

Information about lots

Lot No: 1 Lot title: The Provision of Gully Cleansing and Ancillary Services

1)Short description

Lot 1 Gully Cleansing and Ancillary Services
There are approximately 38,000 carriageways gullies which are cleansed annually. The contract will be run in conjunction with Council operated staff and vehicles. The contractor will be issued with blocks of approximately 4,000 gullies to cleanse; once these have been completed to the satisfaction of Wolverhampton City Council further tranches of work will be issued. The contractor will operate in one half of the City of Wolverhampton, however at the Councils discretion they might be asked to operate anywhere within the boundaries of Wolverhampton. Where flooding problems have been identified, gullies could be emptied more frequently, the contractor will be notified when additional emptyings are required and their locations.
Ancillary Services
The successful contractor might be called upon to attend emergency call outs within one hour of being notified by Public Realm Services. These call outs might be in normal contracted hours or as an out of hours call out. Examples of such a call out include, but are not limited to, flooding, blocked gullies, retrieving keys for members of the public, assisting Police in their investigations and the emptying of contaminated gullies. Once gully emptying operations have commenced during normal working hours any call out received by the contractor will be charged at the normal contractual rates, and not treated as an out of hours call out.
2)Common procurement vocabulary (CPV)

90640000, 90641000, 90642000

3)Quantity or scope

Estimated value excluding VAT: 360 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: The maintenance of Land and Highway Drainage

1)Short description

The work comprises Land Drainage and an occasional Highway Drainage maintenance work to be carried out anywhere within the Wolverhampton City boundary. The tenderer is advised that the services or works can involve working where vehicular access is difficult. The successful contractor will be called upon to carry out works at short notice (within one hour) and his tender rates will reflect this requirement. There is no guarantee given, or implied, that there will be continuous work available during the term of the contract.
The Contractor will provide the necessary equipment specified for the duration of this contract.
2)Common procurement vocabulary (CPV)

90640000, 90641000, 90642000

3)Quantity or scope

Estimated value excluding VAT: 632 760 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Council will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All bidders will be asked to confirm in a Questionnaire that none of the conditions set out in Article 45 of Directive 2004/18/EC apply to their organisation or expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Questionnaire consistent with the provisions of Directive 2004/18/EC.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Questionnaire consistent with the provisions of Directive 2004/18/EC
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PC197.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.8.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 27.8.2013
Place:

Wolverhampton.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 Staff, (1 Administrator) 1 Councillor.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interest in this contract process should be expressed via the Black Country Tendering Portal www.blackcountrybusiness.co.uk

The Council reserves the right to cancel the procurement and not to proceed with the contract.
The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their tender submissions.
The Council notes that the award of the contract may involve a transfer of employment undertakings pursuant to the Transfer of Undertakings (Protection of Employment) Regulations 2006, and will clarify the position with the applicants during the tender process.
Under this [procurement / project] the [contractor / developer] is required to actively participate in the economic and social regeneration of the locality of and surrounding the place of delivery for the [procurement / project]. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.7.2013