Gwynedd Council Interim Waste Contract

UK-Caernarfon: Sewage, refuse, cleaning and environmental services

2013/S 097-165599

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gwynedd Council Highways and Municipal
Waste Treatment Service, Barclays Bank Chambers, 5/7 Bangor Street, Gwynedd
For the attention of: Medwyn Williams
LL55 1AT Caernarfon
UNITED KINGDOM
Telephone: +44 1286677080
E-mail: medwynwilliams@gwynedd.gov.uk
Fax: +44 1286677081

Internet address(es):

General address of the contracting authority: http://www.gwynedd.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Gwynedd Council Interim Waste Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Gwynedd.
NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Interim Waste Contract for the treatment/disposal of the authority’s residual municipal waste.Haulage of the residual from the two existing Transfer Stations to the delivery point(s)are to be undertaken by the authority’s own transport.
The contract would be for a 3 year period with a right to extend on an annual basis.The Authority has set out minimum requirements for the PQQ selection stage.Bidders who do not meet the minimum requirements at that stage will not have their tenders considered further.
All relevant information relating to this tender opportunity can be found in the attachments section of the project on the E-tenderwales website (registration instructions detailed later within this notice). Any questions relating to the tender should be directed through the messaging facility of E-tenderwales and no direct contact made with individual members of the Council.
Gwynedd Council is a partner in the North Wales Residual Waste Treatment Project which are procuring a 25 year residual waste treatment solution .This solution is expected to be operational 2017/18.
The issue of this Invitation to tender in no way commits the Authority to award any agreement pursuant to the tender process. The Authority is not bound to accept the lowest price or any tender.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

90000000, 90500000, 90510000, 90513000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 6.1.2014. Completion 5.1.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
Minimum level(s) of standards possibly required: The Authority has set out minimum requirements for the PQQ selection stage.Bidders who do not meet the minimum requirements at that stage will not have their tenders considered further.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As required in the specification.
Minimum level(s) of standards possibly required:
The Authority has set out minimum requirements for the PQQ selection stage.Bidders who do not meet the minimum requirements at that stage will not have their tenders considered further.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40%

2. Price/cost effectiveness. Weighting 60%

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GIWC1.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the eTenderwales portal (this is only required once);
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the “Click here to register” link;
— Accept the terms and conditions and click “continue”;
— Enter your correct business and user details;
— Note the username you chose and click “Save” when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password;
— Click the “Open Access PQQs/ITTs” link. (These are Invitations to Tender open to any registered supplier);
— Click on the relevant ITT to access the content.
Project code: 24904.
ITT Code: 38285.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
— Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— email: help@bravosolution.co.uk

— phone: +44 8003684850 / Fax: +44 207080 0480.
Buy4Wales Reference Number: 33942.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gwynedd Council
Democracy and Legal, Council Offices, Shirehall Street, Gwynedd
LL55 1SH Caernarfon
UNITED KINGDOM
Telephone: +44 1766771000
Internet address: http://www.gwynedd.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Gwynedd will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Gwynedd Council , Head of Democracy and Legal
Council Offices, Shirehall Street, Gwynedd
LL55 1SH Caernarfon
UNITED KINGDOM
E-mail: www.gwynedd.gov.uk
Telephone: +44 1766771000

VI.5)Date of dispatch of this notice:

17.5.2013