Gwynedd Council Legionella Control and Monitoring

Gwynedd Council Legionella Control and Monitoring 2016 – 2019

Regularly monitor, control and service the water systems and its component parts at sites owned and/or maintained by Gwynedd Council.

United Kingdom-Caernarfon: Water installations

2015/S 246-447484

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gwynedd Council
Property Unit, Council Offices, Shire Hall Street
For the attention of: Stephen Parry-Williams
LL55 1SH Caernarfon
Telephone: +44 1286679568

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information: Via E-tenderwales portal (
Electronic submission of tenders and requests to participate: Via E-tenderwales portal (
Further information can be obtained from: Gwynedd Council
For the attention of: via E-tenderwales

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gwynedd Council
For the attention of: via E-tenderwales portal

Tenders or requests to participate must be sent to: Gwynedd Council
For the attention of: via E-tenderwales portal

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Gwynedd Council Legionella Control and Monitoring 2016 – 2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Gwynedd.

NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Regularly monitor, control and service the water systems and its component parts at sites owned and/or maintained by Gwynedd Council.
Manage the water systems utilising the ’ZetaSafe2’ electronic database which the Authority currently utilises, including the transference of ‘active assets’ to the ‘new’ database at the commencement of the contract.
Provide competent persons with sufficient knowledge and experience to advise the Authority regarding their duty to manage the risks associated with Legionella bacteria.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

39370000, 50500000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.1.2016 – 12:00


via E-tenderwales portal

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This tender will be evaluated on a 70 % Price/30 % Quality weighting — please see contract documentation for further details.
In order to access the tender documentation, please follow these instructions:
1. Register your company on the eTenderwales portal (this is only required once):
— Browse to the eSourcing Portal:
— Click the ‘Click Here to Register’ link;
— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password;
— Click the ‘Open Access PQQs/ITTs’ link. (These are Invitations to Tender open to any registered supplier);
— Click on the relevant ITT to access the content:
Project code: 31419,
ITT Code: 51954;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the PQQ/ITT into your ‘My PQQ/ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the PQQ/ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the Tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on screen instructions to complete the ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on:

a. email:

b. Phone: +44 8003684850; Fax. +44 2070800480.
(WA Ref: 38357).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gwynedd Council
Democracy and Legal Department, Council Offices, Shire Hall Street
LL55 1SH Caernarfon

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: