Hampshire County Council Grounds Maintenance Services 2017

The Term Contract will provide grounds maintenance services to various sites belonging to Hampshire County Council, Hampshire Constabulary, Hampshire Fire and Rescue Service and educational establishments.

United Kingdom-Winchester: Grounds maintenance services

2016/S 167-301312

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
Contact point(s): tendhost.co.uk/hampshire
For the attention of: Juls Price
SO23 8UL Winchester
United Kingdom
Telephone: +44 1962826910
E-mail: procurement.partners@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Grounds Maintenance Services 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to tender for a Term Contract for the provision of Grounds Maintenance Services commencing on 1.1.2017 for a period of 3 years.
The grounds maintenance services are to be provided over 6 lotted areas. The services required cover Horticultural Maintenance and outdoor sports facilities for a variety of clients ranging from Nursery Groups to Higher Education Colleges alongside a number of Hampshire County Council sections which have properties for various uses e.g. Libraries, offices, Registry Offices, home of the Elderly and others. There are also a good coverage of Fire Stations, Police premises and Ambulance Stations. The works are monitored by Grounds Management Officers/Arboricultural Surveyors who will form the major contact points between the contractor and client.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the tender return document together with any supporting information requested by 14:00 on Thursday 29.9.2016.

How to obtain the Tender Documents:
The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs — ‘Tender’, ‘ITT — documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents.
Opting In and Out:
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Please note you are required to ‘Opt In’ to view and complete the Questionnaire for this project.
Further Guidance:
In addition, guidance on how to participate in a tender — download and upload documents/returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails:
To ensure you receive email alerts and notifications from our system, please add the email domain @in-tend.co.uk to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Tender is for a term contract for grounds maintenance services to Hampshire County Council sites and those of its partner organisations — Hampshire Constabulary and Hampshire Fire and Rescue Services and educational establishments in Hampshire.
Estimated value excluding VAT: 3 180 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.1.2017. Completion 31.12.2019

Information about lots

Lot No: 1 Lot title: CC09232/Lot 1 Area 1 Basingstoke

1)Short description

Grounds maintenance services to be provided to non-educational premises in the Basingstoke area of Hampshire. Excludes outdoor sports facilities maintenance and markings.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: CC09232/Lot 2 Area 2 Alton/Petersfield/Bordon

1)Short description

Grounds maintenance services to be provided to non-educational premises in the Alton/Petersfield/Bordonareas of Hampshire. Excludes outdoor sports facilities maintenance and markings.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 45 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: CC09232/Lot 3 South Central

1)Short description

Grounds maintenance services to be provided to non-educational premises and schools in south central Hampshire.
The majority of sites in this lot are educational establishments requiring outdoor sports facilities maintenance and markings.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: CC09232/Lot 4 South East 1

1)Short description

Grounds maintenance services to be provided to non-educational premises and schools in south east Hampshire.
The majority of sites in this lot are educational establishments requiring outdoor sports facilities maintenance and markings.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: CC09232/Lot 5 South East 2

1)Short description

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 960 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: CC09232/Lot 6 South West

1)Short description

Grounds maintenance services to be provided to non-educational premises and schools in south west Hampshire.
The majority of sites in this lot are educational establishments requiring outdoor sports facilities maintenance and markings.

2)Common procurement vocabulary (CPV)

77314000

3)Quantity or scope

As in 1 above.
Estimated value excluding VAT: 525 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the procurement documents.
Minimum level(s) of standards possibly required: As stated in the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the procurement documents.
Minimum level(s) of standards possibly required:
As stated in the procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CC09232

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.9.2016 – 00:01
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.9.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract will be tendered electronically via the following address: https://in-tendhost.co.uk/hampshire

The authority is a public sector body as defined by the Freedom of Information Act and all correspondence will be treated in accordance with the said Act.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.8.2016

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