Hampshire and Isle of Wight Victim Care Service

Hampshire and Isle of Wight Victim Care Service

The Police and Crime Commissioner for Hampshire and the Isle of Wight seeks to introduce a coherent and comprehensive network of services which encompass a referral mechanism and onward support. 

United Kingdom-Winchester: Health and social work services

2014/S 178-314864

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Police and Crime Commissioner for Hampshire
St Georges House, St Georges Street
For the attention of: Procurement Support Team
SO23 8AJ Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Fax: +44 1962841326

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Electronic access to information: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hampshire and Isle of Wight Victim Care Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Hampshire and the Isle of Wight, United Kingdom.

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Hampshire and the Isle of Wight seeks to introduce a coherent and comprehensive network of services which encompass a referral mechanism and onward support. At the centre will be the new Victim Care Service providing a first point of contact and ongoing response service for victims of crime and anti-social behaviour.

II.1.6)Common procurement vocabulary (CPV)

8500000098000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee or Performance Bond may be required if an organisations financial risk score is weak. See Document 1 Guidance for Tender Completion for more information regarding the tender process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by ‘The Public Contracts (Amendment) Regulations 2009’.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and Financial Standing will be assessed in line with Regulation 24 of the Public Contract Regulations 2006.
Minimum level(s) of standards possibly required: Organisation is solvent. Organisation is not bankrupt or in the process of being wound-up or subject to proceedings for a declaration of bankruptcy.
Organisations are advised that the following minimum insurance levels are required:
Employer’s Liability 10 000 000 GBP.
Public Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
Motor Vehicle — Unlimited for injury or death and 5 000 000 GBP for damage to property
To support the financial assessment the Police and Crime Commissioner for Hampshire will obtain a financial appraisal report from N2Check.
The report provides the Police and Crime Commissioner for Hampshire with an overall risk score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the pre-qualification questionnaire.
The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 — fail.
Score of between 26 and 49 — pass — subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a ‘Fail’ Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over — pass.
Further details are contained in Document 1 Guidance for Tender Completion.
Organisation has required levels of insurance or organisation will increase insurance levels to meet requirements and sufficient evidence of this is provided.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Sustainability -— The Police and Crime Commissioner for Hampshire requires its suppliers to support its approach in pro-actively managing its Corporate Social Responsibility including the reduction of its carbon footprint, impact on the environment and use of natural resources. A ‘No’ answer to this question will result in a Fail.
Equalities — The Police and Crime Commissioner for Hampshire has a legal duty to promote equal opportunities and ensure that all members of the community are treated fairly and equally. It is important to know that potential suppliers accept their legal duties in this area and will be able to manage staff appropriately. If your answer is ‘No’ to any of these questions this may result in a Fail.
Health and Safety — Tenderers will need to answer a series of questions set out in the Tender Return document to demonstrate they meet minimum standards of Health and Safety required to operate on this contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TQ1132

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.11.2014 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.11.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.11.2014 – 14:00

Place:

Hampshire County Council, The Castle, Winchester, Hants SO23 8UL.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Expressions of Interest is by way of registering and downloading the tender documentation on In-tend found at https://intendhost.co.uk/hampshire. Tenderers are required to register their company details on the In-tend, etendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/

Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this framework for further information. If you wish to express interest please click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.9.2014