Hand Hygiene Tender for NHS

Hand Hygiene Tender for NHS

Maximum number of participants to the framework agreement envisaged: 71.

UK-Normanton: Personal care products

2013/S 087-147839

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Jenny Moult
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7714041353
E-mail: jenny.moult@supplychain.nhs.uk
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address: http://procurement.supplychain.nhs.uk/ISS/

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hand Hygiene – 2013
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations in UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 71
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 38 054 093 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of hand hygiene products suitable for use in the National Health Service Healthcare environment.
This shall include the following categories of products:
— alcohol based hand rub (gel and liquid),
— soaps (liquid),
— moisturisers,
— foam products (hand rub/wash),
— alcohol free hand sanitiser (liquid/gel/foam).
A complementary dispenser service is required and local arrangements may be made directly between the NHS Trust and/or any other Framework end-user organisation(s) about the supply fitting and maintenance of the product-associated dispensers. This will involve agreeing service levels directly with the end users organisations and must be provided on a free of charge basis.
Definitions and the criteria relating to the various forms of variant offers that can be made in respect of this tender appear in the Invitation to Tender documents. For example different product formulations to the ‘core product line’ formulations shall be accepted through an ‘Alternative core product line’ process.
II.1.6)Common procurement vocabulary (CPV)

33700000, 33711900, 33741000, 33741300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of GBP 8 829 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated 1st year expenditure and anticipated growth.
Estimated value excluding VAT: 38 054 093 GBP
II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend the Framework Agreement for up to a maximum of an additional 24 months. Any extension(s) will be determined at the discretion of NHS Supply Chain upon review.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Alcohol based hand rubs (gel and liquid)

1)Short description

Alcohol based hand rubs (gel and liquid)
2)Common procurement vocabulary (CPV)

33741000

3)Quantity or scope

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 2 000 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated first year expenditure and anticipated growth.
The highest scoring 8 applicants are to be awarded to each of the core product lines within this Lot.
As there are two core product lines to be evaluated in this Lot a total number of 16 applicants shall be awarded to this Lot.
In the event of a tie on score NHS Supply Chain reserves the right to award to more than the said number of applicants.
Estimated value excluding VAT: 8 620 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Soaps (liquid)

1)Short description

Soaps (liquid)
2)Common procurement vocabulary (CPV)

33711900

3)Quantity or scope

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 3 000 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated first year expenditure and anticipated growth.
The highest scoring 8 applicants are to be awarded to each of the core product lines within this Lot.
As there are two core product lines to be evaluated in this Lot a total number of 16 applicants shall be awarded to this Lot.
In the event of a tie on score NHS Supply Chain reserves the right to award to more than the said number of applicants.
Estimated value excluding VAT: 12 930 375 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Moisturisers

1)Short description

Moisturisers
2)Common procurement vocabulary (CPV)

33741000

3)Quantity or scope

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 400 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated first year expenditure and anticipated growth.
The highest scoring 8 applicants shall be awarded to this Lot.
In the event of a tie on score NHS Supply Chain reserves the right to award to more than the said number of applicants.
Estimated value excluding VAT: 1 724 050 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Foam Products (Hand Rub / Wash)

1)Short description

Foam Products (Hand Rub / Wash)
2)Common procurement vocabulary (CPV)

33741000

3)Quantity or scope

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 3 400 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated first year expenditure and anticipated growth.
The highest scoring 8 applicants are to be awarded to each of the core product lines within this Lot.
As there are two core product lines to be evaluated in this Lot a total number of 16 applicants shall be awarded to this Lot.
In the event of a tie on score NHS Supply Chain reserves the right to award to more than the said number of applicants
Estimated value excluding VAT: 14 654 425 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Alcohol free hand sanitiser (liquid/gel/foam)

1)Short description

Alcohol free hand sanitiser (liquid/gel/foam)
2)Common procurement vocabulary (CPV)

33741000, 33741300

3)Quantity or scope

This is an estimate of value only as precise quantities of likely purchases are unknown. It is anticipated that in the 1st year of the Framework Agreement the value of purchases will be in the region of GBP 29 000 however this is approximate only. The figure below is for the total estimated value for the maximum possible duration of the Framework Agreement and is based upon the anticipated first year expenditure and anticipated growth.
The highest scoring 5 applicants are to be awarded to each of the core product lines within this Lot.
As there are three core product lines to be evaluated in this Lot a total number of 15 applicants shall be awarded to this Lot.
In the event of a tie on score NHS Supply Chain reserves the right to award to more than the said number of applicants.
Estimated value excluding VAT: 124 993 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful applicants to comply with the NHS Supply Chain Code of Conduct.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at: http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration
1.
Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2.
If not yet registered:
– Click on the ‘Not Registered Yet’ link to access the registration page.
– Complete the registration pages as guided by the mini guide found on the landing page.
Portal access
If registration has been completed:
– Login with URL http://procurement.supplychain.nhs.uk/ISS/ .

– Click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.
Expression of interest
– View Contract Notice content by clicking on the ‘View notice’ button for the procurement event. This opens a PDF document.
– Express an interest by clicking on the ‘Express interest’ button.
– To start the response process after the expression of interest has been done select the ‘My Active Opportunities’ option and click on the ‘Apply’ button.
– Select the procurement event from the list by clicking on the description
– In the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.
Tender response
The system tasks required to complete the tender are:
Header level
1.
Read Framework header documents: Access these by clicking on the ‘NHS Header Documents’ button found in the ‘Select Framework’ tab.
2.
Upload the completed header level documents. These are the documents the Applicant must provide as instructed by NHS Supply Chain. Access this area using the ‘Supplier Header Documents’. This section is for appendices / forms that are required for this tender.
3.
Complete the Framework level questions: These questions are found in the ‘Framework Questionnaire’ tab.
Lot level
1.
Lot header selection:
– Select the ‘Lot line details’ button to view the lot detail to determine whether the Supplier wishes to respond to this lot.
– Select the ‘Express intent’ button after the required lot has been highlighted to be able to respond to the lot.
Note: This expression of intent does not place an obligation on the Applicant to respond the action unlocks the ability to respond.
Note: There are no Lot level documents for this tender. Please do not upload any additional documents at Lot Level. Also there are no Lot Level (or Lot-specific) questions for this tender.
2.
Complete the price offers per line for the ‘core product line’ within the relevant Lot. Any alternative formulation price (known as the ‘alternative core product line’ price) that you may wish to offer in addition to the ‘core product line’ prices and that conform to the definition as described in section 1.1 of the ITT can be entered in addition to the core product line price. Please see the Invitation to Tender document for more details. Complete the required fields for the lines the Applicant wants to include in the bid using the LOT Line Detail tab. It is mandatory to complete all supply route prices.
3.
Accept the Terms and Conditions. Click on the ‘Terms and conditions’ to view and accept the Terms and Conditions.
4.
Submit Lot Response. Click on the ‘Submit response’ button to submit your response for the Lot.
NOTES:
a. Each Lot must be submitted independently. Example: If you have completed the responses for Lot 1 and Lot 2 you need to submit a response for lot 1 and then also submit a response for Lot 2.
b. No data is sent to NHS Supply Chain until the ‘Submit response’ button is clicked on.
5. Open and review the ‘Supplier Submission Report’ to ensure all entries are correct. If an error is found and the tender has not yet closed the Applicant can update the response and re-submit the response.”

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 200 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 18.6.2013 – 09:00
Place:

As in above mentioned I.1

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only the NHS Supply Chain contract owner or delegate.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by
1) any NHS Trust;
2) any other NHS entity;
3) any government department agency or other statutory body and/or
4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.
A process that aims to meet specific requirements in terms of the suitability of product formulations are detailed within the ITT documents. Applicants are advised to note before completing the bid process the strict criteria that will be applied to product formulations. The Testing Policy and the Specification within the Invitation to Tender document contains details of the requirements that each product formulation must meet.
A free-of-charge dispenser service is required and local arrangements may be made directly between the NHS Trust and/or any other Framework end-user organisation(s) for the supply fitting and maintenance of the product-associated dispenser units. These services will for the purposes of this Framework Agreement be known as Direct Services and must be provided on a free-of-charge basis. Further details about the nature of this service can be found in the Invitation to Tender document.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself. NHS Supply Chain expects to provide successful Applicants with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
Please see Section B of the Notice and the Invitation to Tender document for details about the maximum number of Applicants to be awarded per product line and per Lot. Applicants should refer to section 3.5 of the Invitation to Tender for details about the evaluation methodology which will be used in order to score and appoint Applicants to the Framework Agreement.
NHS Supply Chain reserves the right to purchase supplies from the Framework Agreement resulting from this procurement process for the stockpile that NHS Supply Chain holds for the Pandemic Influenza Preparedness Programme (“PIPP”). In such case the PIPP stock is held in deep storage meaning the products will be held palletised in standard racking for the duration of their shelf life and the products will only be issued in the event of a flu pandemic.
All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Any appeals under this process should be addressed to the contact in point I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.4.2013