Handyperson service for elderly and disabled residents in City of Westminster

Handyperson service for elderly and disabled residents in City of Westminster

The City of Westminster has a requirement for a suitably experienced organisation for the provision of a handyperson service.

UK-London: Miscellaneous repair and maintenance services

2013/S 087-148464

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
Westminster City Hall, 64 Victoria Street
For the attention of: Freya Wenham
SW1E 6QP London
UNITED KINGDOM
Telephone: +44 2076414452
E-mail: fwenham@westminster.gov.uk

Internet address(es):

General address of the contracting authority: www.westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Handyperson service for elderly and disabled residents in City of Westminster
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Miscellaneous repair and maintenance services. The City of Westminster has a requirement for a suitably experienced organisation for the provision of a handyperson service. The service will carry out small repairs and other ‘DIY’ type tasks within low income households of all types containing an older or disabled resident within the City of Westminster. Please note that the scope of the service is broader than simply repairs and maintenance. In addition to repairs and maintenance, the service has a role in improving well-being of the residents by, for instance, being able to signpost to services that will improve the residents’ situation. All handypersons will have to hold current enhanced (with barred list) DBS checks.
Currently there are two providers of this service. One of these providers is an internal delivery unit which is part of a Westminster City Council department.
II.1.6)Common procurement vocabulary (CPV)

50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that the duration of the Contract will be 3 years but with the ability by the Contracting Authority
to extend by one year at a time up to a further 2 years in total. This gives total possible duration of 5 years
Estimated value excluding VAT: 100 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments shall be made in accordance with the payment provisions in the contract
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.supply4london.gov.uk/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Informtion and formalities necessary for evaluating if the requirements are met: as set out in the pre-qualification questionnaire (PQQ), Economic operators can formally express interest and lodge a request to be selected by completing and returning a PQQ within the timescales set out in IV3.3. A PQQ is available free of charge from the email address in 1.1

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: as set out in the PQQ see III.2.1
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: as set out in the PQQ see III.2.1
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T148
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2018
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-201352-PRO-4776033
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information
on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed
by the Contracting Authority as soon as possible after the decision has been made as to the reasons why
the applicant was unsuccessful. If an appeal regarding the award of the Contract has not been successfully
resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been
harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought
within the applicable limitation period. Where a contract has not been entered into, the court may order the
setting aside of the award decision or order the Contracting Authority to amend any document and may
award damages. If the contract has been entered into the court may, depending on the circumstances, award
damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that
the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the
parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.5.2013