Harborough District Council Market Hall Management

Harborough District Council Market Hall Management

Harborough District Council is seeking a provider for the management of the Harborough Markets (Market Harborough Market Hall and Market Square), to include: Management of Operating Procedures, Market Regulations, Tenant Fit Out Guidelines, Shoppers Charter, ensuring adherence to Trader Criteria for occupation.

United Kingdom-Market Harborough: Miscellaneous business-related services

2014/S 052-087026

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harborough District Council
Harborough District Council Council Offices, Adam and Eve Street
For the attention of: Jonathan Ward-Langman
LE16 7AG Market Harborough
UNITED KINGDOM
Telephone: +44 1858828282
E-mail: j.ward-langman@harborough.gov.uk

Internet address(es):

General address of the contracting authority: http://www.harborough.gov.uk

Address of the buyer profile: http://harborough/index.htm TBC
Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: TBC
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Harborough District Council Market Hall Management.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Miscellaneous business-related services. Harborough District Council is seeking a provider for the management of the Harborough Markets (Market Harborough Market Hall and Market Square), to include:
Management of Operating Procedures, Market Regulations, Tenant Fit Out Guidelines, Shoppers Charter, ensuring adherence to Trader Criteria for occupation;
Health & Safety Management of the Building including risk assessments and liaison with the Council where necessary;
Promotional Activity including;
Trader Lease/License Management and Liaison;
Development of suitable commercialisation opportunities (eg cash point, childrens rides, etc.);
Key Stakeholder Liaison (including Harborough District Council and Traders Associations);
Letting of Vacant Units & Casual/Day Units including Antiques Fair;
Maintaining Trader Mix;
Rent Collection Management including off site events;
Liaise with HDC regarding Building Management (Repairs, Services, Waste Management);
Cleaning of the premises (including toilets) prior and during trading and supply of all consumables and provision of any necessary equipment;
Security & Key Holding;
Maintaining and operating a Calendar of Events/Specialist Market within the Market Building;
Specific to the Market Square:
Management of off-Site Markets (eg Farmers Market) and other Events on The Square;
Management of bookings for The Square;
Management of events on The Square;
Development of Regulations and Operating Procedures for events on The Square and monitoring of compliance;
Letting of Casual/Day Units for Farmers Market and other events as necessary;
Provision of a “link” between the Indoor Market and Markets/Events on The Square.
II.1.6)Common procurement vocabulary (CPV)

79990000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract is for the management of the Market Harborough Management Hall and Market Square. The contract will be for three years with up to three extensions of twelve months each at the Council’s discretion.
Estimated value excluding VAT:
Range: between 360 000 and 1 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to the tender documents. The Council reserves the right to require a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available;
Refer to the tender documents.
Minimum level(s) of standards possibly required: Refer to the tender documents.
Public Liability Insurance cover of 10,000,000 GBP and Employer’s Liability Insurance cover of 10,000,000 GBP;
Professional Indemnity Insurance of 10,000,000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
Refer to the tender documents.
Confirmation that the Council may approach contracting authorities to seek confirmation of the satisfactory delivery of services listed at III.2.3) (b)
Minimum level(s) of standards possibly required:
Refer to the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical capability (including 15 % of total on basis of presentation to panel). Weighting 40

2. Price. Weighting 40

3. Commercial capability. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HDC 001/2014
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.7.2014
IV.3.8)Conditions for opening of tenders

Date: 7.5.2014 – 14:00
Place:

N/A

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Market-Harborough:-Miscellaneous-business-related-services./ZR47P3UM2X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ZR47P3UM2X

GO Reference: GO-2014310-PRO-5516398

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Harborough District Council
The Symington Building, Adam & Eve Street
LE16 7AG Market Harborough
UNITED KINGDOM
E-mail: j.ward-langman@harborough.gov.uk
Telephone: +44 7880512540

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2009/2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.3.2014