Hard and soft facilities management services London

The University of the Arts London
1 Granary Square, 5th floor, Granary Building
Contact point(s): Procurement Department (5th Floor)
For the attention of: Mr. A.R.Lallmahamood (MCIPS)
N1C 4AA London
UNITED KINGDOM
Telephone: +44 2075148401
E-mail: r.lallmahamood@arts.ac.uk
Fax: +44 2075146095

Internet address(es):

General address of the contracting authority: http://www.arts.ac.uk

Address of the buyer profile: www.arts.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Education

The contracting authority is purchasing on behalf of other contracting authorities: no

Hard & soft facilities management services.

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKI

The notice involves a public contract

Building and facilities management services. The University of the Arts London seeks competitive offers for the provision of the following listed services to be delivered at the various sites that are owned and/or leased by the University. Main services being tendered for are as follows:
1. Building, fabric maintenance, plant & planned preventative maintenance, cleaning services & pest control services.
2. Building, fabric maintenance, plant & planned preventative maintenance
3. Cleaning services
4. Pest control services

79993000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for all lots

Variants will be accepted: no

A contract for the provision of services listed below will be entered into for a minimum of 3 years, with the option to extend for a further 12 months:
1. Building, fabric maintenance, plant & planned preventative maintenance, cleaning services & pest control services.
2. Building, fabric maintenance, plant & planned preventative maintenance
3. Cleaning services
4. Pest control services

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

Starting 1.11.2012. Completion 31.10.2015

All inclusive provision of building & facilities management services:
1. Plant preventative maintenance
2. Planned fabric and structures maintenance
3. Routine repair work
4. Emergency repairs and urgent repairs
5. Minor building and maintenance work
6. Building-cleaning services
7. Miscellaneous cleaning services
8. Accommodation cleaning services
9. Office cleaning services
10. Pest control services

79993000

Please note that the service categories set out above are not restrictive or entirely subjective to the CPV code and/or descriptions. Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.

Starting 1.11.2012. Completion 31.10.2015

The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The Respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).

All inclusive provision of services associated with plant & planned preventative maintenance:
1. Plant & planned preventative maintenance
2. Planned fabric and structures maintenance
3. Routine repair work
4. Emergency repairs and urgent repairs
5. Minor building and maintenance work.

50324200, 71314100, 50531100, 50730000, 45453100, 45331110, 50711000, 50700000

Please note that the service categories set out above are not restrictive or entirely subjective to the CPV codes and/or descriptions.
Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
Descriptions of the CPV codes are as follows:
1. Preventive maintenance services;
2. Repair and maintenance services of boilers;
3. Repair and maintenance services of cooler groups;
4. Refurbishment work;
5. Repair and maintenance services of electrical and mechanical building installations;
6. Repair and maintenance services of building installations;
7. Boiler installation work;
8. Electrical services.

Starting 1.11.2012. Completion 31.10.2015

The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).

All inclusive provision of services associated with building cleaning:
1. Building-cleaning services
2. Miscellaneous cleaning services
3. Accommodation cleaning services
4. Office cleaning services
5. Feminine hygiene cleaning services.

90900000, 90919000, 90910000, 90911100, 90911200, 90911000, 90911300

Please note that the service categories set out above are not restrictive or entirely subjective to the CPV codes and/or descriptions.
Reference to the CPV code should be used as guidance for the service type being tendered. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.
Descriptions of the CPV codes are as follows:
1. Cleaning and sanitation services;
2. Accommodation cleaning services;
3. Building and window cleaning services;
4. Office, school and office equipment cleaning services;
5. Miscellaneous cleaning services.

Starting 1.11.2012. Completion 31.10.2015

The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this Invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘offer’ for the tendered lot(s).

Provision for the delivery of services associated with Pest Control across all the University sites. Please note that the service requirement is not restrictive or entirely subjective to the listed CPV code or description.

90922000

Reference to the CPV codes should be used as guidance for the type of service(s) requirement being tendered by the Organisation. The contract will be for a minimum of 3 years with the option of a further 12 months extension available.

Starting 1.11.2012. Completion 31.10.2015

The University reserves the right to award the contract for the supply of the respective service(s) arising out of this procurement process to none or more than 1 supplier.
All information supplied in connection with this invitation shall be regarded as confidential and by submitting an offer, the Respondent(s) agrees to be bound by the condition stated within this invitation and the obligation to preserve the confidentiality of all such information.
The respondents acknowledges that the University is not liable for any cost incurred and/or arising from their participant, leading up to the submission of an ‘Offer’ for the tendered Lot(s).

A bond or parent company guarantee will be required for all the services being tendered.

Please refer to the tender documents.

No special form is required, but the contractor, supplier or service provider will be required to become jointly and severally responsible for the contract before acceptance.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Restricted

Envisaged minimum number 5: and maximum number 6

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

UAL138/04/2012

no

Time limit for receipt of requests for documents or for accessing documents: 6.6.2012 – 17:00
Payable documents: no

10.7.2012 – 17:00

20.8.2012

English.